Meeting Room Booking Software

One global system for all your room booking needs.

A seamless cloud-based solution that lets you manage and configure meeting rooms, visitors, hospitality, services and video conferencing.

Key Benefits for You


Improved utilization and maximized resources
Increase efficiency by utilizing your existing resources fully, reducing travel and minimizing waste.


Global standardization
Our scalable software enables you to use one tool globally to handle all of your room booking needs across time zones, wherever you are.


One integrated solution
We are the only provider in the market with one integrated ecosystem of workspace hardware and software.


Save time and increase productivity
Scheduling meetings is so simple and fast with Condeco, it gives employees more time to focus on other tasks.

Make bookings on the move

Schedule and manage bookings wherever and whenever you need to with Condeco Mobile Room Booking App for iOS and Android.

Learn more about Condeco Mobile Room Booking

Multiple configuration options

Condeco Meeting Room Booking Software can be configured to meet the demands of your business. You can add countries, locations and room groups; create users, administrators and vendors; and allocate them to locations, rooms and resources. Create business rules for rooms and service items, such as set up and clear down times.

Simple booking grid

The room booking calendar grid lets you book meetings quickly and easily. You can change type of booking, add catering requirements, resources and visitors with a few simple clicks. You can also view rooms across multiple locations, which makes booking complex videoconferences effortless.

Manage no-shows

No-shows are a constant headache for your client services teams. Condeco Meeting Room Booking Software can be configured to automatically send email reminders to the meeting host 24 hours in advance. Condeco also has an auto-bump function that can be programmed to automatically release the room if attendees don’t turn up.

Additional Features


Managed & Self-managed rooms

With Condeco, you can choose which rooms a user can book themselves and which ones can be requested.


Global location management

Manage locations across different countries and time zones. Condeco will grow with your organization.


AD integration

Easily manage joiners and leavers with active directory integration.



Access a full library of reports to closely monitor room and resource usage, user activity and more.


Smart recurrences

Effortlessly book recurrent meetings: Condeco will find suitable rooms for each instance.


Quick search

Enable users to quickly find rooms at their default location and book within 3 clicks.


Room features & set up

Enable users to search for specific room features or set ups.


Outlook integration

Enable people to book rooms right from their Outlook appointments.


Configurable notification emails

Set up custom notification emails for each group of rooms, such as confirmation or direction emails.


Meeting reminders

Alert people of their meetings the day before and ask them to cancel the room if it’s no longer required.


Visitor management

Enable users to add visitors at the point of booking.


Delivery points

Create delivery points for service orders.


VC integration

Enable users to book video conferencing through one seamless process.


Exchange integration

Synchronise Condeco bookings with MS Exchange and vice versa.


Services and vendors

Offer vended services down to a specific room and display real-time updates for meeting requests.


Cost code management

Track the costs for room and resource bookings and bill against the respective cost code.

Ready to maximize your workspace?