Meeting Room Booking System.
Simplify all your meeting room, visitor and vendor management into one scalable, easy-to-use solution that gives everyone a great booking experience.
Remove the complexity
of meeting room scheduling
Condeco Meeting Room Booking Software helps to maximize meeting room space, reduce administration time and introduce smarter booking processes into the workplace. Our cloud-based solution enables you to schedule and manage meeting spaces, visitors, hospitality, services and video conferencing in one globally scalable system.
Effortlessly manage
reservations and services
With Condeco, the most complex of reservations become simple to manage and monitor for both your vendors and front-of-house team, even across different time zones and locations.
Book in your
Outlook calendar
Book rooms, services, visitors and video conferencing in just a few clicks. Everything you need for your meeting, available right in your Outlook calendar.
Manage meetings
on the move
Find meeting spaces on the go, manage bookings and extend your meeting, via our intuitive mobile app.
Delight your
visitors
With visitor management built into our platform, reception always knows who’s coming, delivering a smooth experience for your visitors and saving effort for you.
Smooth
communications
Integrate with Teams and Zoom Rooms or other video conferencing systems automatically adding them to your meeting booking to deliver a seamless and simple video meeting experience.
Get workspace
insight
Get a clear understanding of space usage and resource requirements with detailed reporting, enabling you to make better decisions about your space and manage costs more effectively.
Need to schedule more than meeting rooms?
Schedule all your spaces in one, simple booking tool.
…and any other space you need.
Effortlessly manage meetings and services
Condeco offers seamless functionality for meeting room bookings, catering, AV and other equipment and supplies, providing a clear view of reservations and availability. And when the meeting changes, everything updates in one swift process, keeping everyone in the loop.
Reservation process
Self-serve or managed – your choice
You can set up rooms in three different ways: self-serve, where users can directly book the room; managed, where users can request a specific room; and blind-managed, where users can make a request for a room. Requests can be efficiently managed by administrators in a list, or via a room grid view.
Booking grid
Keep everything in view
Our Standard Booking Grid enables you to monitor every aspect of your meeting. The grid shows the status of the room, bookings, and the schedule of any associated services, such as catering.
Move & manage
Create, swap, extend, end…
Often, requirements change at the last minute. With Condeco, you can easily create new bookings, move rooms, extend an overrunning meeting, or swap bookings, making sure everyone is in the right space.
Locations & time zones
Work across locations and time zones
Our Advanced Grid enables you to get a view across locations and time zones; ideal for the management of video conferences.
Vendors & services
Manage vendors and services
The vendor dashboard enables efficient management of service requests by the service vendor’s team. Front-of-house can clearly see the schedule and status of services in the room booking grid.
Search
Find the right room with a few clicks
Find a meeting room right from your Outlook appointment. Simply open the add-in, search, and select a room from the list. You can see room details and features, making sure you get exactly what you want.
Smart Recurrences
Take the hassle out of scheduling and rescheduling meetings
No need to find a specific room for all dates in a series of recurring meetings. We automatically book alternatives for dates where the originally requested room is not available and informs the user of the rooms booked.
Self healing meeting space bookings
We move everything for you
If an Outlook meeting is moved in the calendar, we automatically find and book an alternative room that matches the original search, updates the meeting with the new room details, and notifies the attendees.
Combine virtual and physical meetings
Get a wider view across locations and time zones
Simplify the booking of video conferences by integrating video with meeting room booking into one smooth process.
The creation and start of Teams and Zoom rooms is seamless. They are automatically managed as part of a booking and can be started with one click.
Set up and clean down
Suitable rooms for you
Set up and clean down times for meeting spaces are automatically applied, and the availability search considers these when offering suitable rooms.
Search & book
Just tap to find a room
Quickly find the right space for your day whether collaborating, meeting colleagues, or needing a quiet space; matching the location, room size, and other attributes that you need is easy.
Manage bookings
Amend your meeting with a few taps
Access to all bookings through the app makes managing your bookings easy. Make changes to existing bookings, add new, cancel, or reschedule with a few taps. With an easy start, stop, or extend your meeting right from a phone.
Favorite rooms
See availability for your favorite rooms
Add your favorite rooms to a list so you can instantly check availability at a glance.
Wayfinding
Find your way
Add a link to your favorite wayfinding system to show the way to the room or locate the personal space you have booked.
Condeco can show a URL or URI to a point of interest.
See how Sodexo optimized their meeting space with Condeco Meeting Room Booking
“We worked with Condeco to improve our own workspace technology solutions, as well as demonstrating to our own customers how they can improve their workspaces.”
Richard Priestly, Real Estate Director, Sodexo
Delight your visitors
With Condeco’s integrated visitor management system, the front desk and reception teams can automatically be informed of visitors when booking a meeting, saving valuable time and effort.
Visitors and visitor-specific information can be added when booking a room, or at a later date. Front-of-house are automatically informed and can notify the host by email when visitors arrive.
Condeco can automatically send configurable emails with directions to all attendees. You can also notify attendees automatically when the time or location of your meeting changes.
Visitors can be checked in, out, or go on a break. Walk-in visitors can be effortlessly added into the system by reception staff.
Quickly take photos and print visitor passes for one individual, or a whole group of guests. Passes can be configured for a range of printers, and to meet your organization’s specific requirements.
With roll call, you can instantly produce a list of who is in the building and which meetings they are attending.
Smooth communications
Simplify the booking of video conferences by integrating video with meeting room booking into one smooth process.
One simple booking process with Teams and Zoom Rooms
The creation and start of Teams and Zoom rooms is seamless. They are automatically managed as part of a booking and can be started with one click.
All attendees receive a calendar invite that enables users to click to join, however they choose.
By simplifying the user experience to book, create and launch video conferences, you’ll see an increase in usage, a reduction in travel expenses, and improved collaboration. Managing combined virtual and physical meetings is effortless.
Get workspace insight
Condeco Meeting Room Booking encompasses a fully customizable, real-time reporting solution that can closely monitor exactly how your meeting rooms are used.
Condeco provides detailed reporting to closely monitor room and resource usage, user activity and much more. This helps you make informed decisions about how best to manage your meeting rooms.
Often the biggest frustration of room bookings is people not turning up. Track no shows, identify repeat offenders and see how many rooms have been freed up for someone else to use, in a few simple steps.
Track catering and associated costs for meetings and events. Assign cost codes and allocate to finance for invoicing or internal charging.
Identify the number of visitors entering your building on a daily, weekly or monthly basis. Track peak times of visitor arrival and view historical data.
Integrate with Microsoft PowerBI for advanced data analytics
Condeco Room Booking Analytics through Power BI brings the ability to easily create high value, interactive, analytical dashboards, allowing for powerful data-driven insights into historical resource usage.
Integrate with digital room signage
Condeco Meeting Room Screens and Wayfinder are an elegant addition to your workspace, providing visibility of meetings and helping everyone find and book available rooms with ease.
Meeting Room Screens
Stylish touch screens for your meeting rooms clearly display a room’s status, and provide a great booking interface right at the door.
Wayfinder
Display a list of easy-to-read meeting information, and simple to follow directions for all meeting attendees on any large-scale screen.
Understand your potential workspace savings
Try our ROI Calculator
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