Remove the friction and complexity
of meeting room scheduling

Condeco Meeting Room Booking Software helps to maximize meeting room space, reduce administration time and introduce smarter booking processes into the workplace. Our cloud-based solution enables you to schedule and manage meeting rooms, visitors, hospitality, services and video conferencing in one globally scalable system.

Management Icon

Effortlessly manage
reservations and services

With Condeco, the most complex of reservations become simple to manage and monitor for both your vendors and front-of-house team, even across different time zones and locations.

Meeting Management

Outlook Icon

Book in your
Outlook calendar

Book rooms, services, visitors and video conferencing in just a few clicks. Everything you need for your meeting, available right in your existing Outlook calendar.

Outlook Integration

Mobile Icon

Manage meetings
on the move

Find meeting rooms on the go, manage bookings and extend your meeting, via our intuitive mobile app.

Mobile booking app

Delight Icon

Delight your
visitors

With visitor management built into our platform, reception always knows who’s coming, delivering a smooth experience for your visitors and saving effort for you.

Visitor management

Communication Icon

Smooth
communications

Integrate with your Skype for Business room systems – automatically add Skype meetings to your room booking or integrate with other video conferencing systems to deliver a seamless and simple video meeting experience.

Video integrations

Reporting Icon

Get workspace
insight

Get a clear understanding of space usage and resource requirements with detailed reporting, enabling you to make better decisions about your space and manage costs more effectively.

Data analytics

Management Icon

Effortlessly manage meetings and services

Condeco offers seamless functionality for meeting room bookings, catering, AV and other equipment and supplies, providing a clear view of reservations and availability. And when the meeting changes, everything updates in one swift process, keeping everyone in the loop.

Reservation process

Self-serve or managed – your choice

You can set up rooms in three different ways: self-serve, where users can directly book the room; managed, where users can request a specific room; and blind-managed, where users can make a request for a room. Requests can be efficiently managed by administrators in a list, or via a room grid view.

Reservation

Booking grid

Keep everything in view

Our Standard Booking Grid enables you to monitor every aspect of your meeting. The grid shows the status of the room, bookings, and the schedule of any associated services, such as catering.

Booking

Move & manage

Create, swap, extend, end…

Often, requirements change at the last minute. With Condeco, you can easily create new bookings, move rooms, extend an overrunning meeting, or swap bookings, making sure everyone is in the right space.

Manage

Locations & time zones

Work across locations and time zones

Our Advanced Grid enables you to get a view across locations and time zones; ideal for the management of video conferences.

Locations

Vendors & services

Manage vendors and services

The vendor dashboard enables efficient management of service requests by the service vendor’s team. Front-of-house can clearly see the schedule and status of services in the room booking grid.

Vendors
Outlook Icon

Book in your Outlook calendar

With the Condeco Outlook Add-In, you can book meeting rooms and associated services right from your MS Outlook calendar appointment.

Grid view

Get a wider view across locations and time zones

On the grid, you can see room availability, even across locations and time zones. You can configure the grid to show specific locations, and even save multiple views to speed up your booking next time.

Microsoft Outlook Logo

Outlook Grid

Services & visitors

Book everything in one go

On the booking form, you can add visitors, services and video conferences. You can even book multiple rooms at once: for example, for an event or a video conference.

Microsoft Outlook Logo

Outlook Services

Moves & changes

We move everything for you

Should your meeting change, we’ll check if the room is still free, and move your booking. Any changes are handled automatically, making sure that service vendors and front-of-house have the most up-to-date information. Simple.

Microsoft Outlook Logo

Outlook Changes

Exchange Sync

Synchronize bookings between
Exchange and Condeco

Condeco Sync for Microsoft Exchange lets you link meeting room calendars in Exchange with rooms in Condeco Meeting Room Booking, and have them stay in sync with each other, integrating into your existing work processes for familiarity and ease.

Condeco Sync monitors both calendars and automatically synchronizes any bookings made, edited or deleted, enabling users to make room bookings using any Exchange-enabled calendar such as mobile phones or Condeco room booking tools.

Exchange Room Finder

A better experience for MS
Exchange-based room bookings

The Room Finder for Outlook enables you to quickly find available rooms in Exchange and invite them to your appointment in Outlook. The room booking is then synched back to Condeco using the Condeco Sync Exchange integration.

The add-in is available through MS App Source, and can be downloaded and activated in seconds. Available for Outlook Windows and Mac, and Outlook Web Access. Use of Condeco Sync is required.

Condeco Room Finder
Mobile Icon

Manage meetings on the move

Forgot to book a meeting room? Need to move your meeting? Our mobile app for iOS and Android lets you quickly search for rooms, and start, end, or extend your bookings.

Search & book

Just tap to find a room

Quickly find the right room for your meeting, matching the location, room size and features that you want. See results in a list or calendar view, helping you find available rooms quickly, even when things get busy.

Mobile Search

Room information

See what your room looks like

See a detailed description of each room with pictures and floorplans, helping you pick the perfect room for your needs.

Mobile Information

Start, stop, extend

Amend your meeting with a few taps

Last minute changes to your meeting? No problem. The app shows a calendar or list view of all your upcoming bookings. Change your booking, or start, stop or extend your meeting right from your phone.

Mobile Amend

Favorite rooms

See availability for your favorite rooms

Add your favorite rooms to a list so you can instantly check availability at a glance.

Mobile Availability

Wayfinding

Find your way to the room

Add a link to your favorite wayfinding system to show the way to the room. Condeco can show a URL or URI to a point of interest.

Mobile Wayfinding

See how Sodexo optimized their meeting space with Condeco Meeting Room Booking

Sodexo

“We worked with Condeco to improve our own workspace technology solutions, as well as demonstrating to our own customers how they can improve their workspaces.”

Richard Priestly, Real Estate Director, Sodexo

Read case study

Delight Icon

Delight your visitors

With Condeco’s integrated visitor management system, the front desk and reception teams can automatically be informed of visitors when booking a meeting, saving valuable time and effort.

Add visitors

Visitors and visitor-specific information can be added when booking a room, or at a later date. Front-of-house are automatically informed and can notify the host by email when visitors arrive.

Condeco can automatically send configurable emails with directions to all attendees. You can also notify attendees automatically when the time or location of your meeting changes.

Visitors can be checked in, out, or go on a break. Walk-in visitors can be effortlessly added into the system by reception staff.

Quickly take photos and print visitor passes for one individual, or a whole group of guests. Passes can be configured for a range of printers, and to meet your organization’s specific requirements.

With roll call, you can instantly produce a list of who is in the building and which meetings they are attending.

Communication Icon

Smooth communications

Simplify the booking of video conferences by integrating video with meeting room booking into one smooth process.

One simple booking process with Skype for Business

When adding more than one Skype room to the meeting, Condeco automatically schedules the Skype meeting to all rooms. All you need to do is start the meeting upon arrival. Of course, you can also add a Skype meeting without Skype rooms. If you already have a Skype meeting in Outlook and add a Skype room, we link the room automatically.

All attendees receive a calendar invite that enables users to click to join, however they choose.

By simplifying the user experience to book, create and launch video conferences, you’ll see an increase in usage, a reduction in travel expenses, and improved collaboration.

Condeco integrates with Cisco too, and a new Polycom integration is on its way. Talk to us about your requirements if you wish to integrate with either of these providers.

 

Integrate Condeco with your video conferencing provider, we integrate with:

Logos

Reporting Icon

Get workspace insight

Condeco Meeting Room Booking encompasses a fully customizable, real-time reporting solution that can closely monitor exactly how your meeting rooms are used.

Utilization

Condeco provides detailed reporting to closely monitor room and resource usage, user activity and much more. This helps you make informed decisions about how best to manage your meeting rooms.

Often the biggest frustration of room bookings is people not turning up. Track no shows, identify repeat offenders and see how many rooms have been freed up for someone else to use, in a few simple steps.

Track catering and associated costs for meetings and events. Assign cost codes and allocate to finance for invoicing or internal charging.

Identify the number of visitors entering your building on a daily, weekly or monthly basis. Track peak times of visitor arrival and view historical data.

Condeco Room Booking Analytics through Power BI brings the ability to easily create high value, interactive, analytical dashboards, allowing for powerful data-driven insights into historical resource usage.

Integrate with digital room signage

Condeco Meeting Room Screens and Wayfinder are an elegant addition to your workspace, providing visibility of meetings and helping everyone find and book available rooms with ease.

Meeting Room Screen

Meeting Room Screens

Stylish touch screens for your meeting rooms clearly display a room’s status, and provide a great booking interface right at the door. Visible LED status lights can be seen from a distance, helping you quickly find a room. Ask meeting hosts to check in at the screen and cancel the booking if no one turns up, helping you to keep space availability at a maximum.

Learn more about room screens

Wayfinder

Wayfinder

Display a list of easy-to-read meeting information, and simple to follow directions for all meeting attendees on any large-scale screen. Ideal for reception areas, the Wayfinder can be set up to match your brand.

Learn more about Wayfinders

Understand your potential workspace savings

Try our ROI Calculator

Meeting room booking ROI example

Estimated cost savings using Condeco meeting room booking software.

Potential saving

Total potential saving:

$0

saving per year

Potential percentage of saving:

0%

saving per year

Room utilization rate

100% Current
70% Condeco

Number of rooms

100% Current
100 Condeco

Annual cost of rooms ($)

99 Current
80 Condeco

Meeting rooms in a traditional workplace are around 44%* utilized. Condeco meeting room booking software and meeting room screens enable companies to easily measure and manage each of their rooms. Using Condeco’s detailed reports you can identify your average room utilization. This information can help you reduce the amount of rooms while raising utilization across your whole estate. We aim to help companies achieve an average meeting room utilization of 80% or more.

Average cost per room per year ($)

Room utilization

44%
80%
0%

Number of rooms to manage

1
1000
0 rooms

Want to download your potential savings to read later? Download them here.

Download PDF

Desk booking ROI example

Estimated cost savings using Condeco desk booking software.

Potential saving

Total potential saving:

$

saving per year

Potential percentage of saving:

%

saving per year

Employee to desk ratio

Current
Condeco

Number of desks

Current
Condeco

Annual cost of desks ($)

Current
Condeco

A traditional workplace will have a 1:1 desk to employee ratio. Condeco desk booking software helps you create and manage a more flexible environment that is better utilized. We give you the tools and data to implement and manage desk sharing and activity-based working scheme; helping you create a better workplace experience that has an employee to desk ratio of 10:7 or higher.

Average cost per desk per year ($)

Condeco desk utilization ratio (people:desks)

10:5
10:10
0%

Number of desk to manage

10
10000
1 Desks

Want to download your potential savings to read later? Download them here.

Download PDF

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Condeco Meeting Room Booking Software Datasheet

Condeco meeting room booking software helps you to maximise your meeting room space, reduce administration time and introduce smarter booking processes into your workplace.

Download the datasheet to learn more.

Driving innovation

As a pioneer in our market since 2005, Condeco invests over 30% of revenue annually on research and development, continuing to build the most integrated, fully-featured and user-friendly workspace scheduling solution in the market.

Learn more

Cloud technology

Our next-generation Microsoft Azure based software suite enables unparalleled performance, security, uptime and scalability. Helping you to deliver one, standardized resource scheduling platform for the entire organization.

Learn more

Experienced delivery

As a full-service provider, it’s important we fully understand your workplace challenges. Condeco’s consultative sales and service delivery teams use our extensive experience to deliver a solution that effectively solves your workspace challenges.

Learn more

Ready to learn more?

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