Meeting Room Booking Software
Simplify all your meeting room, visitor and vendor management into one globally scalable, easy-to-use solution in the Cloud that gives everyone a great booking experience.
Remove the friction and complexity
of meeting room scheduling
Condeco Meeting Room Booking Software helps to maximize meeting room space, reduce administration time and introduce smarter booking processes into the workplace. Our cloud-based solution enables you to schedule and manage meeting rooms, visitors, hospitality, services and video conferencing in one globally scalable system.
Effortlessly manage
reservations and services
With Condeco, the most complex of reservations become simple to manage and monitor for both your vendors and front-of-house team, even across different time zones and locations.
Book in your
Outlook calendar
Book rooms, services, visitors and video conferencing in just a few clicks. Everything you need for your meeting, available right in your existing Outlook calendar.
Manage meetings
on the move
Find meeting rooms on the go, manage bookings and extend your meeting, via our intuitive mobile app.
Delight your
visitors
With visitor management built into our platform, reception always knows who’s coming, delivering a smooth experience for your visitors and saving effort for you.
Smooth
communications
Integrate with your Skype for Business room systems – automatically add Skype meetings to your room booking or integrate with other video conferencing systems to deliver a seamless and simple video meeting experience.
Get workspace
insight
Get a clear understanding of space usage and resource requirements with detailed reporting, enabling you to make better decisions about your space and manage costs more effectively.
Meeting Management
Effortlessly manage meetings and services
Condeco offers seamless functionality for meeting room bookings, catering, AV and other equipment and supplies, providing a clear view of reservations and availability. And when the meeting changes, everything updates in one swift process, keeping everyone in the loop.
Reservation process
Self-serve or managed – your choice
You can set up rooms in three different ways: self-serve, where users can directly book the room; managed, where users can request a specific room; and blind-managed, where users can make a request for a room. Requests can be efficiently managed by administrators in a list, or via a room grid view.
Booking grid
Keep everything in view
Our Standard Booking Grid enables you to monitor every aspect of your meeting. The grid shows the status of the room, bookings, and the schedule of any associated services, such as catering.
Move & manage
Create, swap, extend, end…
Often, requirements change at the last minute. With Condeco, you can easily create new bookings, move rooms, extend an overrunning meeting, or swap bookings, making sure everyone is in the right space.
Locations & time zones
Work across locations and time zones
Our Advanced Grid enables you to get a view across locations and time zones; ideal for the management of video conferences.
Vendors & services
Manage vendors and services
The vendor dashboard enables efficient management of service requests by the service vendor’s team. Front-of-house can clearly see the schedule and status of services in the room booking grid.
Search & book
Just tap to find a room
Quickly find the right room for your meeting, matching the location, room size and features that you want. See results in a list or calendar view, helping you find available rooms quickly, even when things get busy.
Room information
See what your room looks like
See a detailed description of each room with pictures and floorplans, helping you pick the perfect room for your needs.
Start, stop, extend
Amend your meeting with a few taps
Last minute changes to your meeting? No problem. The app shows a calendar or list view of all your upcoming bookings. Change your booking, or start, stop or extend your meeting right from your phone.
Favorite rooms
See availability for your favorite rooms
Add your favorite rooms to a list so you can instantly check availability at a glance.
Wayfinding
Find your way to the room
Add a link to your favorite wayfinding system to show the way to the room. Condeco can show a URL or URI to a point of interest.
Search
Find the right room with a few clicks
Find a meeting room right from your Outlook appointment. Simply open the add-in, search, and select a room from the list. You can see room details and features, making sure you get exactly what you want.
Grid view
Get a wider view across locations and time zones
On the grid, you can see room availability, even across locations and time zones. You can configure the grid to show specific locations, and even save multiple views to speed up your booking next time.
Services & visitors
Book everything in one go
On the booking form, you can add visitors, services and video conferences. You can even book multiple rooms at once: for example, for an event or a video conference.
Moves & changes
We move everything for you
Should your meeting change, we’ll check if the room is still free, and move your booking. Any changes are handled automatically, making sure that service vendors and front-of-house have the most up-to-date information. Simple.
Exchange Sync
Synchronize bookings between
Exchange and Condeco
Condeco Sync for Microsoft Exchange lets you link meeting room calendars in Exchange with rooms in Condeco Meeting Room Booking, and have them stay in sync with each other, integrating into your existing work processes for familiarity and ease.
Condeco Sync monitors both calendars and automatically synchronizes any bookings made, edited or deleted, enabling users to make room bookings using any Exchange-enabled calendar such as mobile phones or Condeco room booking tools.
Exchange Room Finder
A better experience for MS
Exchange-based room bookings
The Room Finder for Outlook enables you to quickly find available rooms in Exchange and invite them to your appointment in Outlook. The room booking is then synched back to Condeco using the Condeco Sync Exchange integration.
The add-in is available through MS App Source, and can be downloaded and activated in seconds. Available for Outlook Windows and Mac, and Outlook Web Access. Use of Condeco Sync is required.
Watch a Demo video
See Condeco in action
Register to watch our product demo video, and learn how Condeco’s feature-rich and easy-to-use meeting room and desk management solutions can help you manage your workspace more efficiently.
Visitor management
Delight your visitors
With Condeco’s integrated visitor management system, the front desk and reception teams can automatically be informed of visitors when booking a meeting, saving valuable time and effort.
Visitors and visitor-specific information can be added when booking a room, or at a later date. Front-of-house are automatically informed and can notify the host by email when visitors arrive.
Condeco can automatically send configurable emails with directions to all attendees. You can also notify attendees automatically when the time or location of your meeting changes.
Visitors can be checked in, out, or go on a break. Walk-in visitors can be effortlessly added into the system by reception staff.
Quickly take photos and print visitor passes for one individual, or a whole group of guests. Passes can be configured for a range of printers, and to meet your organization’s specific requirements.
With roll call, you can instantly produce a list of who is in the building and which meetings they are attending.
Video integrations
Smooth communications
Simplify the booking of video conferences by integrating video with meeting room booking into one smooth process.
One simple booking process with Skype for Business
When adding more than one Skype room to the meeting, Condeco automatically schedules the Skype meeting to all rooms. All you need to do is start the meeting upon arrival. Of course, you can also add a Skype meeting without Skype rooms. If you already have a Skype meeting in Outlook and add a Skype room, we link the room automatically.
All attendees receive a calendar invite that enables users to click to join, however they choose.
By simplifying the user experience to book, create and launch video conferences, you’ll see an increase in usage, a reduction in travel expenses, and improved collaboration.
Condeco integrates with Cisco too, and a new Polycom integration is on its way. Talk to us about your requirements if you wish to integrate with either of these providers.
Integrate Condeco with your video conferencing provider, we integrate with:
Data analytics
Get workspace insight
Condeco Meeting Room Booking encompasses a fully customizable, real-time reporting solution that can closely monitor exactly how your meeting rooms are used.
Condeco provides detailed reporting to closely monitor room and resource usage, user activity and much more. This helps you make informed decisions about how best to manage your meeting rooms.
Often the biggest frustration of room bookings is people not turning up. Track no shows, identify repeat offenders and see how many rooms have been freed up for someone else to use, in a few simple steps.
Track catering and associated costs for meetings and events. Assign cost codes and allocate to finance for invoicing or internal charging.
Identify the number of visitors entering your building on a daily, weekly or monthly basis. Track peak times of visitor arrival and view historical data.
Integrate with Microsoft PowerBI for advanced data analytics
Condeco Room Booking Analytics through Power BI brings the ability to easily create high value, interactive, analytical dashboards, allowing for powerful data-driven insights into historical resource usage.
Case study
See how Sodexo optimized their meeting space with Condeco Meeting Room Booking
“We worked with Condeco to improve our own workspace technology solutions, as well as demonstrating to our own customers how they can improve their workspaces.”
Richard Priestly, Real Estate Director, Sodexo
Integrate with digital room signage
Condeco Meeting Room Screens and Wayfinder are an elegant addition to your workspace, providing visibility of meetings and helping everyone find and book available rooms with ease.
Meeting Room Screens
Stylish touch screens for your meeting rooms clearly display a room’s status, and provide a great booking interface right at the door. Visible LED status lights can be seen from a distance, helping you quickly find a room. Ask meeting hosts to check in at the screen and cancel the booking if no one turns up, helping you to keep space availability at a maximum.
Wayfinder
Display a list of easy-to-read meeting information, and simple to follow directions for all meeting attendees on any large-scale screen. Ideal for reception areas, the Wayfinder can be set up to match your brand.
One single, scalable and secure solution
Standardize onto one scalable workplace management solution in the Microsoft Azure Cloud, creating the same seamless experience for every user in your organization, no matter where they are.
Driving innovation
As a pioneer in our market since 2005, Condeco invests over 30% of revenue annually on research and development, continuing to build the most integrated, fully-featured and user-friendly workspace scheduling solution in the market.
Cloud technology
Our next-generation Microsoft Azure based software suite enables unparalleled performance, security, uptime and scalability. Helping you to deliver one, standardized resource scheduling platform for the entire organization.
Experienced delivery
As a full-service provider, it’s important we fully understand your workplace challenges. Condeco’s consultative sales and service delivery teams use our extensive experience to deliver a solution that effectively solves your workspace challenges.