Remove the complexity
of meeting room scheduling

Condeco Meeting Room Booking Software helps to maximize meeting room space, reduce administration time and introduce smarter booking processes into the workplace. Our cloud-based solution enables you to schedule and manage meeting spaces, visitors, hospitality, services and video conferencing in one globally scalable system.

Management Icon

Effortlessly manage
reservations and services

With Condeco, the most complex of reservations become simple to manage and monitor for both your vendors and front-of-house team, even across different time zones and locations.

Meeting Management

Outlook Icon

Book in your
Outlook calendar

Book rooms, services, visitors and video conferencing in just a few clicks. Everything you need for your meeting, available right in your Outlook calendar.

Outlook Integration

Mobile Icon

Manage meetings
on the move

Find meeting spaces on the go, manage bookings and extend your meeting, via our intuitive mobile app.

Mobile booking app

Delight Icon

Delight your

With visitor management built into our platform, reception always knows who’s coming, delivering a smooth experience for your visitors and saving effort for you.

Visitor management

Communication Icon


Integrate with Teams and Zoom Rooms or other video conferencing systems automatically adding them to your meeting booking to deliver a seamless and simple video meeting experience.

Video integrations

Reporting Icon

Get workspace

Get a clear understanding of space usage and resource requirements with detailed reporting, enabling you to make better decisions about your space and manage costs more effectively.

Data analytics

Workspace Icon

Need to schedule more than meeting rooms?

Schedule all your spaces in one, simple booking tool.

  • Meeting rooms
  • Desks
  • Collaboration spaces
  • Video conferencing rooms and equipment
  • Parking
  • Lockers

…and any other space you need.

Check out workspace scheduling

Management Icon

Effortlessly manage meetings and services

Condeco offers seamless functionality for meeting room bookings, catering, AV and other equipment and supplies, providing a clear view of reservations and availability. And when the meeting changes, everything updates in one swift process, keeping everyone in the loop.

Reservation process

Self-serve or managed – your choice

You can set up rooms in three different ways: self-serve, where users can directly book the room; managed, where users can request a specific room; and blind-managed, where users can make a request for a room. Requests can be efficiently managed by administrators in a list, or via a room grid view.


Booking grid

Keep everything in view

Our Standard Booking Grid enables you to monitor every aspect of your meeting. The grid shows the status of the room, bookings, and the schedule of any associated services, such as catering.


Move & manage

Create, swap, extend, end…

Often, requirements change at the last minute. With Condeco, you can easily create new bookings, move rooms, extend an overrunning meeting, or swap bookings, making sure everyone is in the right space.


Locations & time zones

Work across locations and time zones

Our Advanced Grid enables you to get a view across locations and time zones; ideal for the management of video conferences.


Vendors & services

Manage vendors and services

The vendor dashboard enables efficient management of service requests by the service vendor’s team. Front-of-house can clearly see the schedule and status of services in the room booking grid.

Outlook Icon

Book from your Outlook calendar

With the Condeco Outlook Add-In, you can book meeting rooms and associated services right from your Microsoft Outlook calendar appointment.

Smart Recurrences

Take the hassle out of scheduling and rescheduling meetings

No need to find a specific room for all dates in a series of recurring meetings. We automatically book alternatives for dates where the originally requested room is not available and informs the user of the rooms booked.

Self healing meeting space bookings

We move everything for you

If an Outlook meeting is moved in the calendar, we automatically find and book an alternative room that matches the original search, updates the meeting with the new room details, and notifies the attendees.

Combine virtual and physical meetings

Get a wider view across locations and time zones

Simplify the booking of video conferences by integrating video with meeting room booking into one smooth process.

The creation and start of Teams and Zoom rooms is seamless. They are automatically managed as part of a booking and can be started with one click.

Microsoft Teams   Zoom Meetings

Outlook Grid

Set up and clean down

Suitable rooms for you

Set up and clean down times for meeting spaces are automatically applied, and the availability search considers these when offering suitable rooms.

Mobile Icon

Manage meetings on the move

Don’t make hard work of finding a workspace. Find and book a workspace that meets your needs, locate colleagues, and manage reservations all in a simple mobile app for iOS and Android, making it easy to work, meet and collaborate when you need to.

Search & book

Just tap to find a room

Quickly find the right space for your day whether collaborating, meeting colleagues, or needing a quiet space; matching the location, room size, and other attributes that you need is easy.

Mobile Search

Manage bookings

Amend your meeting with a few taps

Access to all bookings through the app makes managing your bookings easy. Make changes to existing bookings, add new, cancel, or reschedule with a few taps. With an easy start, stop, or extend your meeting right from a phone.

Mobile Amend

Favorite rooms

See availability for your favorite rooms

Add your favorite rooms to a list so you can instantly check availability at a glance.

Mobile Availability


Find your way

Add a link to your favorite wayfinding system to show the way to the room or locate the personal space you have booked.

Condeco can show a URL or URI to a point of interest.

Mobile Wayfinding

See how Sodexo optimized their meeting space with Condeco Meeting Room Booking


“We worked with Condeco to improve our own workspace technology solutions, as well as demonstrating to our own customers how they can improve their workspaces.”

Richard Priestly, Real Estate Director, Sodexo

Read case study

Delight Icon

Delight your visitors

With Condeco’s integrated visitor management system, the front desk and reception teams can automatically be informed of visitors when booking a meeting, saving valuable time and effort.

Add visitors

Visitors and visitor-specific information can be added when booking a room, or at a later date. Front-of-house are automatically informed and can notify the host by email when visitors arrive.

Condeco can automatically send configurable emails with directions to all attendees. You can also notify attendees automatically when the time or location of your meeting changes.

Visitors can be checked in, out, or go on a break. Walk-in visitors can be effortlessly added into the system by reception staff.

Quickly take photos and print visitor passes for one individual, or a whole group of guests. Passes can be configured for a range of printers, and to meet your organization’s specific requirements.

With roll call, you can instantly produce a list of who is in the building and which meetings they are attending.

Communication Icon

Smooth communications

Simplify the booking of video conferences by integrating video with meeting room booking into one smooth process.

One simple booking process with Teams and Zoom Rooms

The creation and start of Teams and Zoom rooms is seamless. They are automatically managed as part of a booking and can be started with one click.

All attendees receive a calendar invite that enables users to click to join, however they choose.

By simplifying the user experience to book, create and launch video conferences, you’ll see an increase in usage, a reduction in travel expenses, and improved collaboration. Managing combined virtual and physical meetings is effortless.

Reporting Icon

Get workspace insight

Condeco Meeting Room Booking encompasses a fully customizable, real-time reporting solution that can closely monitor exactly how your meeting rooms are used.


Condeco provides detailed reporting to closely monitor room and resource usage, user activity and much more. This helps you make informed decisions about how best to manage your meeting rooms.

Often the biggest frustration of room bookings is people not turning up. Track no shows, identify repeat offenders and see how many rooms have been freed up for someone else to use, in a few simple steps.

Track catering and associated costs for meetings and events. Assign cost codes and allocate to finance for invoicing or internal charging.

Identify the number of visitors entering your building on a daily, weekly or monthly basis. Track peak times of visitor arrival and view historical data.

Condeco Room Booking Analytics through Power BI brings the ability to easily create high value, interactive, analytical dashboards, allowing for powerful data-driven insights into historical resource usage.

Integrate with digital room signage

Condeco Meeting Room Screens and Wayfinder are an elegant addition to your workspace, providing visibility of meetings and helping everyone find and book available rooms with ease.

Meeting Room Screen

Meeting Room Screens

Stylish touch screens for your meeting rooms clearly display a room’s status, and provide a great booking interface right at the door.

Learn more about room screens



Display a list of easy-to-read meeting information, and simple to follow directions for all meeting attendees on any large-scale screen.

Learn more about Wayfinders

Understand your potential workspace savings

Try our ROI Calculator

Meeting room booking ROI example

Estimated cost savings using Condeco meeting room booking software.

Potential saving

Total potential saving:


saving per year

Potential percentage of saving:


saving per year

Room utilization rate

100% Current
70% Condeco

Number of rooms

100% Current
100 Condeco

Annual cost of rooms ($)

99 Current
80 Condeco

Meeting rooms in a traditional workplace are around 44%* utilized. Condeco meeting room booking software and meeting room screens enable companies to easily measure and manage each of their rooms. Using Condeco’s detailed reports you can identify your average room utilization. This information can help you reduce the amount of rooms while raising utilization across your whole estate. We aim to help companies achieve an average meeting room utilization of 80% or more.

Average cost per room per year ($)

Room utilization


Number of rooms to manage

0 rooms

Want to download your potential savings to read later? Download them here.

Download PDF

Desk booking ROI example

Estimated cost savings using Condeco desk booking software.

Potential saving

Total potential saving:


saving per year

Potential percentage of saving:


saving per year

Employee to desk ratio


Number of desks


Annual cost of desks ($)


A traditional workplace will have a 1:1 desk to employee ratio. Condeco desk booking software helps you create and manage a more flexible environment that is better utilized. We give you the tools and data to implement and manage desk sharing and activity-based working scheme; helping you create a better workplace experience that has an employee to desk ratio of 10:7 or higher.

Average cost per desk per year ($)

Condeco desk utilization ratio (people:desks)


Number of desk to manage

1 Desks

Want to download your potential savings to read later? Download them here.

Download PDF

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Recommended download
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Condeco Meeting Room Booking Software Datasheet

Condeco meeting room booking software helps you to maximise your meeting room space, reduce administration time and introduce smarter booking processes into your workplace.

Download the datasheet to learn more.

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