Condeco Conference Room Scheduling Software helps to maximize conference room space, reduce administration time and introduce smarter booking processes into the workplace.
Our cloud-based solution enables you to schedule and manage conference room, visitors, hospitality, services and video conferencing in one globally scalable system.
Effortlessly manage reservations
With Condeco, the most complex of reservations become simple to manage and monitor for both your vendors and front of house team, even across different time zones and locations.
Book rooms, services, visitors and video conferencing in just a few clicks. Everything you need for your meeting, available right in your existing Outlook calendar.
Find conference rooms on the go, manage bookings and extend your meeting, via our intuitive mobile app.
With visitor management built into our platform, reception always knows who’s coming, delivering a smooth experience for your visitors and saving effort for you.
Integrate with your Skype for Business room systems – automatically add Skype meetings to your room booking or integrate with other video conferencing systems to deliver a seamless and simple video meeting experience.
Get a clear understanding of space usage and resource requirements with detailed reporting, enabling you to make better decisions about your space and manage costs more effectively.
Self-serve or managed – your choice
You can set up rooms in three different ways: self-serve, where users can directly book the room; managed, where users can request a room; and blind-managed, where users can make a request for a room. Requests can be efficiently managed in a list, or via a room grid view.
Keep everything in view
Our Standard Booking Grid enables you to monitor every aspect of your meeting. The grid shows the status of the room, bookings, and the schedule of any associated services, such as catering.
Move & manage
Create, swap, extend, end…
Often, requirements change at the last minute. With Condeco, you can easily create new bookings, move rooms, extend an overrunning meeting, or swap bookings, making sure everyone is in the right space.
Locations & time zones
Work across locations and time zones
Our Advanced Grid enables you to get a view across locations and time zones; ideal for the management of video conferences.
Vendors & services
Manage vendors and services
The vendor dashboard enables efficient management of service requests by the service vendor’s team. Front-of-house can clearly see the schedule and status of services in the room booking grid.
Search & book
Just tap to find a room
Quickly find the right room for your meeting, matching the location, room size and features that you want. See results in a list or calendar view, helping you find available rooms quickly, even when things get busy.
See what your room looks like
See a detailed description of each room with pictures and floorplans, helping you pick the perfect room for your needs.
Start, stop, extend
Amend your meeting with a few taps
Last minute changes to your meeting? No problem. The app shows a calendar or list view of all your upcoming bookings. Change your booking, or start, stop or extend your meeting right from your phone.
See availability for your favorite rooms
Add your favorite rooms to a list so you can instantly check availability at a glance.
Find the right room with a few clicks
Find a meeting room right from you Outlook appointment. Simply open the add-in, search, and select a room from the list. You can see room details and features, making sure you get exactly what you want.
Get a wider view across locations and timezones
On the grid, you can see room availability, even across locations and time zones. You can configure the grid to show specific locations, and even save multiple views to speed up your booking next time.
Services & visitors
Book everything in one go
On the booking form, you can add visitors, services and video conferences. You can even book multiple rooms at once: for example, for an event or a video conference.
Moves & changes
We move everything for you
Should your meeting change, we’ll check if the room is still free, and move your booking. Any changes are handled automatically, making sure that service vendors and front-of-house have the most up-to-date information. Simple.
Condeco Sync for Microsoft Exchange lets you link meeting room calendars in Exchange with rooms in Condeco Meeting Room Booking, and have them stay in sync with each other, integrating into your existing work processes for familiarity and ease.
Condeco Sync monitors both calendars and automatically synchronizes any bookings made, edited or deleted, enabling users to make room bookings using any Exchange-enabled calendar such as mobile phones or Condeco meeting room booking tools.
The Room Finder for Outlook enables you to quickly find available rooms in Exchange and add invite them to your appointment in Outlook. The room booking is then synched back to Condeco using the Condeco Sync Exchange integration.
The add-in is available through MS App Source, and can be downloaded and activated in seconds.
Available for Outlook Windows and Mac, and Outlook Web Access. Use of Condeco Sync is required.
“We worked with Condeco to improve our own workspace technology solutions, as well as demonstrating to our own customers how they can improve their workspaces.”
Richard Priestly, Real Estate Director, Sodexo
Integrate Condeco with your video conferencing provider, we integrate with:
Conference Room Screens
Stylish touch screens for your conference rooms clearly display a room’s status, and provide a great booking interface right at the door. Visible LED status lights can be seen from a distance, helping you quickly find a room. Ask meeting hosts to check in at the screen and cancel the booking if no one turns up, helping you to keep space availability at a maximum.
One single, scalable and secure solution
Standardize onto one scalable workplace management solution in the Microsoft Azure Cloud, creating the same seamless experience for every user in your organization, no matter where they are.
Condeco Conference Room Booking Software helps you to maximize your conference room space, reduce administration time and introduce smarter booking processes into your workplace.
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