The solution for managing
flexible workspace

Condeco gives you the tools and data to implement and manage desk sharing and activity-based working schemes; helping you create a better workplace experience for an agile workforce. The user-friendly application makes it easy for staff to find and reserve a workspace that meets their needs, find people in the building and manage workspace bookings.

Management Icon

Enable agile
working

Give your employees more choice in the workplace by enabling them to reserve a workspace that meets their needs—on their mobile, on the web, on kiosks or digital desk screens.

Agile working

Efficiency Icon

Increase workspace
efficiency

With fewer fixed workstations you can make better use of space: drive space efficiency savings or improve the overall experience by offering more shared space.

Workspace efficiency

Delight Icon

Improve workplace
satisfaction

Increase satisfaction by giving employees more freedom and choice in their workplace, enabling access to a wider variety of spaces that better match different activities.

Workplace satisfaction

Mobile Icon

Go mobile

Enable everyone to quickly find and book workspace on the go. Our mobile booking app makes it easy to find space, locate colleagues and manage bookings.

Mobile booking app

Enhance Icon

Enhance your
workspace experience

Our state-of-the-art digital desk screens are a great addition to your workspace, clearly showing which spaces are free and which ones are in use. Our kiosk creates a welcoming experience in your lobby space.

Desk signage

Reporting Icon

Enable data-driven
design

Make better planning decisions with comprehensive reports; enabling you to monitor the usage of your workspace and use the data to drive continuous improvement.

Data analytics

Management Icon

Enable agile working

Find and book workspace on the web, on your mobile, in Outlook or via digital screens and kiosks. Search for specific workspace features and get a visual overview of available spaces on a floorplan.

Reservation tools

Straightforward search & reservation where you work

Find and book workspace on the web, on your mobile, in Outlook or via digital screens and kiosks. Search for specific workspace features and get a visual overview of available spaces on a floorplan.

Reservation Tools

Workspace types

Fixed, flexi or bookable: your choice

Condeco offers support for fixed, flexible and bookable workspaces.

  • Fixed workspaces can be permanently assigned to a person but can be released for others to use during periods of absence, such as holidays.
  • Flexible workspaces are assigned, but if that person does not check in on the day, the desk is released for others to use.
  • Bookable workspaces can be reserved by anyone who has been given access to the area.
Workspace

Booking access

Keep control of access

Set up different neighborhoods, and easily control access to different zones, only allowing users to view and book areas that they have access to.

Booking Access

Business rules

Define reservation rules

Set up groups of workspaces with different reservation rules. For example, you can set up a touch-down area that can only be booked on the same day, and workstations that can be reserved days or weeks in advance.

Rules
Efficiency Icon

Increase workspace efficiency

With Condeco, you can increase workspace efficiency by identifying unused space and free this space up for others to use.

Right-size space

Reduce your real estate footprint

Typically, employees are absent for 10% of the year, due to holidays, illness, training and other reasons. More and more people can work remotely if they want to. This means that a fixed workstation is no longer a need for many workers. Instead, giving people a choice of spaces supporting different activities for when they are in the office is a viable alternative. With Condeco, you can optimize your workspace making sure that you don’t waste space on empty desks.

Space

Increase utilization

Automatically remove unused bookings

By asking users to check in upon arrival, you can easily cancel unused reservations when no-one turns up. Users can check in on their phones, on the web, on the kiosk, and on our digital desk screens. If they don’t check in, the system automatically releases the space for others to book.

Utilization

Manage absence

Free up space during periods of leave

Admins and users alike can easily manage periods of leave, making spaces available for others during absences.

Absence

Manage allocation

Set how much time people can book

You can set the maximum time that people can reserve in a week, and if they can reserve a type of space in addition to their existing bookings.

This gives you control of how much time people can book, whilst making sure that users can access other spaces on top of their desk booking, for example a phone booth, or a collaboration space.

Allocation
Delight Icon

Improve workplace satisfaction

With Condeco, you can give people a more choice where and when they like to work, improving productivity and workplace satisfaction.

Enable a better workspace fit

Many knowledge workers have increasingly complex roles, involving a mix of focused work on their own versus collaborative group work.

Condeco can help your people find and reserve a workspace that meets their actual needs, whether it’s for concentration, collaboration or contemplation.

You can clearly define the searchable features of a space and how far in advance it can be reserved, helping you create a range of bookable space, such as touchdown areas, offices, collaboration spaces, and many more.

You can create groups of spaces for ease of use – for example, establish an area with specific characteristics, and then manage user access, giving the right people access to the correct space.

See how Oktra enabled agile working
with Condeco Desk Booking

Oktra Logo

“Using Condeco desk booking has allowed us to create workplace neighbourhoods; teams who work on the same discipline or department have priority booking. Using this technology allows us to truly embrace activity-based working.”

Nic Pryke, Design Director, Oktra

Read case study

Desk Booking Mobile AppDesk Booking Mobile AppDesk Booking Mobile AppDesk Booking Mobile App
Mobile Icon

Go mobile

No more walking around the building in search of a space. Instantly make a reservation on your mobile, with visual floor plans showing you the location of your booking.

Search & Book

You can search for a workspace by location and feature, for today, or days ahead. Results are shown in a floorplan.

See all your booking in a list and easily find where your workspace is located on a floor plan.

Check into your desk on your phone and check out when you are leaving.

Easily find a colleague in the building and book a workspace nearby.

Reporting Icon

Enable data-driven design

Condeco encompasses a customizable reporting solution that enables you to closely monitor the use of your workspace, helping you make better design decisions.

Utilization reports

Understand how space is being used, for how long, and by whom. See comprehensive data about the volume of bookings down to a specific desk, and improve your understanding of user behaviors, preferences, and overall utilization.

Often the biggest frustration of desk booking is people not turning up for the space they have booked. With Condeco you can track no-shows, identify repeat offenders, and record how many desks have been freed up for someone else to use.

Enhance your workspace experience

Bring more visibility into your workspace with Condeco Desk Screens and Kiosks.

Desk Booking Screen

Desk screens

Condeco Desk Screens provide a better way to book and manage your desks, breakout areas and offices. Our compact device comes packed with smart features, doesn’t break the bank, and can be mounted in multiple simple ways around your workplace. Users can check in or reserve the space by simply tapping in with their RFID access cards.

Desk Screens

Kiosk

Kiosk

The Condeco Desk Booking Kiosk is a user-friendly touch screen that look great in reception areas. It provides quick check-in facilities, colleague finding and search, with everything clearly displayed via interactive floorplans, so anyone can easily find their way around.

Desk Kiosk

Understand your potential workspace savings

Try our ROI Calculator

Meeting room booking ROI example

Estimated cost savings using Condeco meeting room booking software.

Potential saving

Total potential saving:

$0

saving per year

Potential percentage of saving:

0%

saving per year

Room utilization rate

100% Current
70% Condeco

Number of rooms

100% Current
100 Condeco

Annual cost of rooms ($)

99 Current
80 Condeco

Meeting rooms in a traditional workplace are around 44%* utilized. Condeco meeting room booking software and meeting room screens enable companies to easily measure and manage each of their rooms. Using Condeco’s detailed reports you can identify your average room utilization. This information can help you reduce the amount of rooms while raising utilization across your whole estate. We aim to help companies achieve an average meeting room utilization of 80% or more.

Average cost per room per year ($)

Room utilization

44%
80%
0%

Number of rooms to manage

1
1000
0 rooms

Want to download your potential savings to read later? Download them here.

Download PDF

Desk booking ROI example

Estimated cost savings using Condeco desk booking software.

Potential saving

Total potential saving:

$

saving per year

Potential percentage of saving:

%

saving per year

Employee to desk ratio

Current
Condeco

Number of desks

Current
Condeco

Annual cost of desks ($)

Current
Condeco

A traditional workplace will have a 1:1 desk to employee ratio. Condeco desk booking software helps you create and manage a more flexible environment that is better utilized. We give you the tools and data to implement and manage desk sharing and activity-based working scheme; helping you create a better workplace experience that has an employee to desk ratio of 10:7 or higher.

Average cost per desk per year ($)

Condeco desk utilization ratio (people:desks)

10:5
10:10
0%

Number of desk to manage

10
10000
1 Desks

Want to download your potential savings to read later? Download them here.

Download PDF

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Recommended download
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Condeco Desk Booking Software Datasheet

Condeco Desk Booking is a user-friendly, cloud-based application that enables you to book desks, manage bookings and find colleagues.

Download the datasheet to learn more.

Driving innovation

As a pioneer in our market since 2005, Condeco invests over 30% of revenue annually on research and development, continuing to build the most integrated, fully-featured and user-friendly workspace scheduling solution in the market.

Learn more

Cloud technology

Our next-generation Microsoft Azure based software suite enables unparalleled performance, security, uptime and scalability. Helping you to deliver one, standardized resource scheduling platform for the entire organization.

Learn more

Experienced delivery

As a full-service provider, it’s important we fully understand your workplace challenges. Condeco’s consultative sales and service delivery teams use our extensive experience to deliver a solution that effectively solves your workspace challenges.

Learn more

Ready to learn more?

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