Workspace scheduling technology to help manage the return to the office after COVID-19 and maintain safety and flexibility for employees.
Bringing employees back into the office needs careful management so that they can follow ongoing government guidelines to socially distance and keep themselves safe. With a large part of the workforce looking to reduce commute times and work more flexibly, the new normal office will become a place to collaborate and meet with clients, so how desks, workspaces, and sanitization are overseen will change significantly.
Our workspace reservation solution enables social distancing in the workplace by controlling space and capacity to ensure employees are not exposed to risk.
Spread out the density of desks and workspaces to meet social distancing requirements.
Limit the number of employees coming into the office by reducing desk booking capacity.
Schedule sanitization after desks are used to support health and safety of employees.
Record workspace usage and create a comprehensive audit trail to enable effective contact tracing.
Work with fewer desks
Creating extra space between desks to enable social distancing means you need to accommodate more employees in the remaining space.
Give flexibility to your employees
It’s important to give employees the flexibility to choose the days they want to work in the office and where they want to work when they are there.
Employees can make a workspace booking via the web interface, or the mobile app. They can search for a suitable space and book it for multiple days. And they can easily mark the days they plan to work from home to inform their co-workers of their whereabouts.
Manage private office space
Private offices can be opened for bookings by employees if additional space is required or allocated to a specific person in the system.
Bookable private offices are managed in the same way as desks and require a user to search and book the private office for a complete day or series of complete days.
Close spaces at speed
Sometimes, a desk, meeting room, or a whole area might have to be closed at short notice to be deep-cleaned. We provide the ability to close space quickly if an area is no longer safe to be used.
Bookings for closed spaces are canceled automatically while bookings outside the closure period remain unaffected. Notifications can then be sent to everyone who has a desk booking in that area, informing them that they need to make alternative arrangements.
Enforce workspace booking
Manage all workspaces, either as allocated or bookable by the employee.
All employees must book their workspace in advance, and booking details are stored by the software for contact tracing and reporting.
The Condeco today page and mobile app provide quick reference and updates to staff about their booking status, any changes to bookings, notices of possible contact with infected people, or space closures.
Automatic notifications for space closure
Send automatic notifications to everyone who has a desk or meeting booked in a closed space that they should find an alternative available desk or work from home. With rebooking managed through the web portal and the mobile app, employees cannot leave home without having found an alternative desk.
Easy to use mobile app
Desks can be found using a simple search, or directly from a floorplan that shows available desks and private offices that are free, and desks can be booked on the app by the employee.
Employees can either book an available space in the office, or mark themselves as “working from home” or as “not working” on a given day. The number of days that desks or private offices can be booked is set according to the weekly or monthly allowance an employee is given.
See where everyone’s working
As the workforce will always be spread across different locations, employees can also easily search for colleagues and find if they are working in the office, at home, or not working, enabling better collaboration. If they are in the office, they can find the colleague’s desk on a floorplan.
Trace nearby workspaces
When planning a visit to the office, all employees must book the workspace they require to use in advance, to ensure there is a record of usage in the contact tracing database.
Desks are grouped in neighborhoods and the system holds information about adjacent desks for reporting purposes.
Quickly compile contact tracing reports
A contact tracing report can be created if an employee tests positive providing details of employees that were working in proximity or attended a meeting.
The report can be passed to HR or other selected internal teams so that they are aware of the situation and can take the appropriate action.
Deliver contact tracing updates
Contact tracing updates will also be provided to the employee’s profile on the web and mobile app, so that they are notified should they potentially have had contact with someone who has reported symptoms.
The support we can provide to you through your return-to-work process goes far beyond our comprehensive software offering. The first step is to work with our consultative accounts team and decide on the solution which best solves your challenges. Then our dedicated team of experts are here to help you every step of the way and support your journey towards a post-Covid-19 office environment that makes sense for your business.
Our expert team are happy to help you get your business back to the new normal. Whether you’re ready to implement cloud-based technology to manage your environment, or just want informal advice about your options, contact us today and discuss how we can help you transform the way you work.