Quick Search tool for Meeting spaces

A Quick Search tool is available on the Meeting space home page to quickly find a meeting space at a preferred location on a single date.

How to find and book a meeting space using the Quick Search tool

Quick search for a meeting space
  1. Navigate to Meeting spaces from the module menu on the left-hand side to open the home page.

  1. Click the drop-down lists to select the Location, Group, and Workspace type for the meeting.
  2. Enter the From date or click the calendar icon to select the date from the pop-up calendar. Select the start and end times for the meeting.
  3. Select the Setup for the workspace from the drop-down list or leave blank.
  4. In the Number Attending box, enter the number of people attending the meeting in the meeting space.
  5. Click Search to find a meeting space or View Grid to view available meeting spaces on the Booking Grid. To select more options such as services, click Advanced to open the full Book a meeting space form.

Search results

The search results appear on a tab below the Quick Search tool. The following columns and options are displayed:

Meeting spaces: Click the workspace name to view the location on the floor plan, the seating style, and any services offered with the workspace.

Workspace type: The workspace type is displayed.

Setup: The default setup for the workspace is displayed. The number in brackets indicates the maximum occupancy for the seating style. Click the drop-down to select an alternative seating plan for the workspace (if available). Note that changing the setup selection may add setup and clean-down times to the booking.

Location: The location of the workspace.

Attributes: Hover your cursor over the acronyms to see the attribute names. A green tick indicates the attribute is available in the workspace.

Request or Book button: Managed workspaces display Request. Self-managed workspaces display Book. Click Request to request a booking of a managed workspace. Once the booking has been accepted you will be notified. Click Book to instantly book a self-managed workspace.


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