Find and book a meeting space

How to find a meeting space using the Condeco Outlook Add-in

*If you want to include a Teams meeting with your booking, see How to book a Teams meeting

1. Open a new appointment, meeting, or event, in MS Outlook, select the date and time for your meeting and add the attendees.

2. Click the Condeco icon from the Outlook ribbon or the OWA menu. For more information see Starting the Condeco Outlook Add-in

3. Condeco searches for available meeting spaces and lists results by group type. Self-Managed (book immediately) meeting spaces are displayed first. Managed (require approval) meeting spaces are listed below. Only meeting spaces able to accommodate the number of attendees added to the Outlook appointment (plus the host) are offered.
   
   
   1. Click Edit at the top-right to change the search location, group, or select a specific workspace type, select specific attributes or adjust the number of attendees.
   2. If no suitable meeting spaces are offered, the Condeco Outlook Add-in can suggest alternative times.

4. If the date or time is changed, click Refresh results at the bottom of the Condeco Outlook Add-in.

5. Click Book to select a self-managed meeting space, or Request to select a managed meeting space requiring approval.

6. The meeting space is set as the location for your meeting. Click Done.
   

7. Back in the Outlook appointment, add the meeting details and any other requirements. Click Send to send the invite to the attendees.

Additional options

• Change the search location
• Select room attributes
• Adjust the number of attendees
• Alternative times
• Removing a room