Condeco Teams app


Contents


How to book a meeting from your Teams chat, channel, or meeting

  1. In the Teams conversation, type @condeco and when the Condeco bot appears in the suggestions box, select it either by pressing Enter on the keyboard or clicking it using your mouse.

    Note: The Condeco bot supports a maximum of 99 chat/channel/meeting members and you may see an error if the number of members exceeds 99.
Type @condeco to start the Condeco bot
  1. With the blue ‘Condeco’ mention in the chat box, click Send or hit Enter on the keyboard to start the Condeco bot.
Blue Condeco command in chat box


  1. From the options in the suggestions box, click Book then click Send or hit Enter on the keyboard to find and book a meeting space.

    Did you know? If you know the Condeco command you wish to use, you can type it after the blue ‘Condeco’ mention in the chat box and hit Enter to quickly start the process.
Condeco bot options


  1. A card is posted to the Teams conversation letting the other members know you are finding a space to meet.
Condeco bot finding a space to meet
This card is posted to your chat when you start a booking.

The Condeco bot now asks a series of questions about the meeting:



  1. Tell us what you would like to book

    You can only search your default location, using the Condeco bot

    1. Select the floor (A). Defaults to the floor set in your profile.
    2. Select the workspace type (B). Only shown if more than one workspace type for meeting spaces is configured.
    3. Enter the number of attendees the space should accommodate (C). Defaults to the number of members in the chat.

      Click Next
Tell us what you would like to book


  1. When would you like it for?

    1. From the options, select when you would like the meeting to start or select Specific start time and pick your date from the calendar then enter the start time.

  2. For how long?

    1. Select the amount of time you need for the meeting or select Specific end time and enter the time you want the meeting to end.

      Click Next
Choose when you want to book and for how long
  1. Choose a specific date and time

    1. If you selected Specific start or end time in the previous step, click the date and time fields to choose the required date and time for your meeting.

      Click Next
Choose a specific date and time
  1. Choose a meeting space

    Up to five available meeting spaces are offered, listed in ascending order by capacity.

    1. Select a meeting space from the list.

      Approval required: A managed meeting space displays ‘(Approval required)’ after the name. If a managed meeting space is selected, a request is created for the administrator to approve/reject.

      Click Next.
Available meeting spaces are listed


  1. Meeting details

    1. Enter a title for your meeting (A).
    2. Select the members of your Teams conversation, or meeting that you wish to invite (B).
      If you started the booking directly from the Condeco chat no members are displayed.
    3. A Teams meeting is created by default. Untick Teams meeting (C) if you do not want to create a Teams meeting invite for remote attendees.

      Click Done.
Give your meeting a title and invite the attendees


  1. All set!

    Your booking is confirmed and added to your calendar. The Teams chat is updated with where and when the meeting is taking place, and who from the chat is invited.
The booking is confirmed

The event is created in your calendar and the selected participants are sent calendar invites. You can edit the event from your Teams calendar, from your Microsoft Outlook calendar using the Condeco Outlook add-in, or from the Condeco mobile app.

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Chat directly with the Condeco bot to make a booking

When you want to find and book a meeting space but invite the attendees later, you can chat directly with the Condeco bot. When you are ready to invite the attendees, add them to the associated calendar event to send the invites.

  1. Open the Condeco chat from your Teams chat list.
  1. To start the booking process from a chat with the Condeco bot, instead of typing ‘@condeco’, type the command
    book and either press Enter twice on the keyboard or select the Book command from the suggestions box and click Send.

  1. You can now answer a series of questions and book your meeting space.

Note that when chatting directly with the Condeco bot to make a booking, no attendees are suggested but you can book a Teams meeting.

No suggested attendees are listed when chatting directly in the Condeco chat
No suggested attendees are listed when chatting directly in the Condeco chat

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