Meeting Room Booking Software

Condeco Meeting Room Booking Software manages meeting rooms, visitors, hospitality, services and video conferencing, all in one seamless web-based system. The software is one of the most complete, configurable systems on the market, is available as a SaaS solution and fully integrates with MS Outlook.

Simple video conferencing connectivity

Video conferencing is quick and easy with Condeco Meeting Room Booking Software. The feature allows you to connect multiple endpoints at different locations and time zones into one booking. It can also connect to third party video conferencing software, offering greater ease and flexibility when conducting your global business. It is also available in nine languages.

Outlook and Lotus Notes Integration

Outlook integration

The central, web-based system connects to MS Outlook, allowing you to book a meeting room directly from your calendar appointment. This integration offers great flexibility for the user by creating an optimum booking experience, which is straightforward, intuitive and highly effective.

Book catering and resources in one seamless process

Condeco Meeting Room Booking Software allows you to book catering and other resources, such as AV equipment. It also keeps track of correct notice time, cost codes and available stock levels for future booking. Condeco’s vendor screen will forward requests directly to the appropriate service provider for them to action and update.


User friendly booking grid

Condeco Meeting Room Booking Software calendar grid lets you book meeting rooms quickly and easily. You can see the scheduler and type of booking, catering requirements, and every other useful detail. You can also see rooms at multiple locations, which is ideal for booking video conferences.

Integrated Visitor Management

The visitor management feature gives your visitors a seamless, hassle free experience upon arrival. It can send meeting invites, print visitor passes and automatically notify the host when guests arrive. It can also integrate with your existing security systems to speed up visitor check-in. Learn more about Visitor Management.

Additional Features

Keep track of costs

Condeco Meeting Room Booking Software can track the cost for rooms and resources in a booking and bill against the respective cost code. Learn more about Global Standardisation.

Complete audit trail through reporting

Condeco provides a full library of reports to closely monitor room and resource usage, user activity and much more. Learn more about Reporting.

One login for everything

Condeco Meeting Room Booking Software can seamlessly integrate with Active Directory, LDAP and Novell to give your staff a single login across an entire solution.

Manage no-shows

No-shows are a constant headache for your client services teams. Condeco Meeting Room Booking Software can be configured to automatically send email reminders to the meeting host 24 hours in advance. In conjunction with Condeco Meeting Room Touch Screens, the system can be set to automatically release the room if attendees don’’t turn up. Learn more about Room Screens.

Multiple configuration options

Condeco Meeting Room Booking Software is scalable to the demands of your business. You can add countries, locations and room groups; create users, administrators and vendors; and allocate them to locations, rooms and resources. You can create business rules such as, set up and clear out times for rooms, resources and catering. There are many options to suit your needs.

Book anytime, anywhere

Condeco Meeting Room Booking Software integrates with our state of the art digital signage and wayfinding solutions, MS Outlook and Condeco Mobile Room Booking App for IOS. Learn more about Digital Signage and Mobile Room Booking.


Related Product

Condeco Mobile Room Booking is our app for IOS. The app makes it easy to manage meeting room bookings anytime and anywhere.

Learn more about Mobile Room Booking

See also…



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