How to customize meeting room screen settings

To edit a profile, from Screen Settings page of the Device Hub, click the Name of Settings group you wish to customize and click Next to open the profile.

To create a new profile, from Screen Settings page of the Device Hub, click Add Desk settings. Enter a name for a new settings profile and click Next to open the profile.

Settings Profile for meeting room screens

Create as many settings profiles as you need. We recommend a maximum of 200 meeting room screens are managed by each profile to maintain efficient page load times when opening a profile and saving changes.

Screen settings profile for meeting room screens

Name of Settings Group

Displays the name of the Screen Settings Profile.

Screens are active on

Condeco screens move to power-save mode outside of the business hours defined in the desk and room settings profiles. You can set the active days and times (business hours) in the Device Hub.

Select the days of the week the screens will be active.

Screens are Active Between

Set the time the screens will be active. Outside of these times, the screens are in power-save mode and the lights and display are switched off. Users can wake up the screens by tapping on the display.

Users need to Authenticate to

Tick the actions that require a user to authenticate using a PIN or presenting their RFID card. If an action is unticked, anyone can complete the action on the screen.

The following actions can be set to require authentication:

  • Book
  • Start
  • End
  • Extend
  • Delete

Time format

By default, the 24-hour time format is set. Untick to change the display to AM/PM.

Screen security PIN

Enter a custom PIN for the on-screen setup.

We recommend changing this from the factory default to avoid unwanted tampering with the screen settings.

RFID card types

Select which RFID card types can be registered to use the screen.

The following card types are supported:

  • ISO1443A
  • ISO15693
  • iCLASS
  • HID 125KHz

Start meeting on screen

Tick Ask users to check-in on-screen to display the CHECK-IN button on the screen. When enabled, enter the number of minutes in advance of the booking the screen displays the CHECK-IN button (typically 15 mins).

Automatic cancelation from the screen is not applicable for Condeco Cloud.

Tick Cancel booking after … minutes to allow the screen to automatically cancel bookings if not checked in. When enabled, enter the number of minutes to wait for check-in before canceling (typically 15 mins).

Booking Policy

The screens can be set up in different ways to enable or disable booking directly from the screen.

The following options are available:

  • Same day and future bookings: Allows users to make bookings for the current day and to book ahead.
  • Same day bookings only: Users can only make bookings for the current day.
  • Current time only: Users can only book at the current time.
  • No booking on-screen: With this setting selected, the screens are for display only – no bookings can be made on screen. An additional option to hide the time bar is also displayed.
    • Hide time bar: When the Hide time bar option under No booking on screen is enabled, no time bar is displayed on the meeting room screen. Only the meeting in progress is displayed.

Default booking title and Default organizer name

Enter the text to display on the screen when making a booking (the default booking title is “Instant Meeting”) and enter a name for the organizer when bookings are made without any authentication (the default organizer name is “Screen Booking”).


Choose the privacy settings if required.

The following privacy options for booked meetings can be selected:

  • Hide meeting title on screen for all meetings.
  • Hide meeting organizer on screen for all meetings.

Microsoft Teams

For MS Exchange calendar service using OAuth, and with Microsoft Teams access authorized. See Authorization for Microsoft Teams

When a Teams meeting is associated with a booking, a notification is displayed on the meeting room screen prompting the user to start the Teams meeting in the room, when checking in from the screen.

Tick Disable Microsoft Teams on-screen to remove the option to start the Teams meeting from the screen.

See also: Authorization for Microsoft Teams

On-Screen Registration

Only available for the EMS calendar service.

Tick Disable user registration on-screen to disable the option to register from the meeting room screen. When this option is selected, the ‘Register’ button is not displayed on the screen.


Not applicable for Condeco Cloud.

Tick Receive extend notifications to display the ‘Extend’ button on the screen towards the end of a meeting so the meeting can be extended beyond the original end time. Enter the number of minutes before the end of a meeting the button is displayed. The minimum number of minutes allowed is 5.

Bluetooth Low Energy Beacon

Not applicable for Condeco Cloud.

Enable the Bluetooth Low Energy Beacon to allow mobile devices with the Condeco Connect app installed to communicate with the meeting room screen when in close proximity. More information about Beacon technology and the Condeco Connect app here.

Set as Default

Tick to make this profile the default settings profile.

Press Save to update the settings. It typically takes a few seconds for the new settings to be applied to your screens.


Was this helpful?

Yes No
You indicated this topic was not helpful to you ...
Could you please leave a comment telling us why? Thank you!
Thanks for your feedback.

Post your comment on this topic.

Please do not use this for support questions.
Condeco Support

Post Comment