The data provided on the BookableDesk sheet is mandatory for booking solutions for personal spaces offering bookable spaces for individual use.

Good to know

  • A Bookable space is free to be booked by anyone with appropriate booking permissions.
  • The name of each personal space entered on the Data Collection Sheet must be unique (a warning will display if a duplicate name is entered). We recommend including the location at the end of the space name i.e for a desk in New York you could use Desk01-NY.
  • If using Condeco desk booking screens, use a maximum of 12 characters for the space name.
  • You can enter the details for all types of bookable personal spaces on the BookableDesk sheet, not just desks. Once your data is uploaded, you can select multiple resources and set the workspace type in bulk.

Watch the BookableDesk sheet video to learn how to enter your data, then follow the steps below.

Enter your data

You can enter all types of personal spaces on the BookableDesk sheet, not just desks.

Complete the BookableDesk sheet as described in the following table:

Column color Column name Type Instructions
A Country Do not edit Propagates automatically based on the selection in Col C.
B Region Do not edit Propagates automatically based on the selection in Col C.
C Location List Click the dropdown to select the Location. The list contains the Locations added to the Locations sheet Col A.

Important: If the location name is modified on the Locations sheet, it will need to be reselected here.
D Floor Number Enter data Enter the floor number where the desk is located.
E Resource Group List Click the dropdown to select the Group that will the booking rules for the desk. The list contains the Groups added to the Groups sheet Col C.

Important: If the group name is modified on the Resource Group sheet, it will need to be reselected here.
F Desk Name Enter data Enter a unique name for the personal space. We recommend including the location after the name, i.e. a desk in New York could be Desk01-NY.

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