Before you start

Before you can create a region and location, you need a country.

How to create a new Region and Location

  1. Navigate to Application Setup > Locations.
  2. Click the Specify a country dropdown and select the country for the new region. If you only have one country configured in Condeco, skip to the next step.
  3. Click Add New Region.
  4. Enter a name for the new region and click Save.
  5. Click Add New Location or select an existing location to open the location form.
  6. Refer to the table below to complete the fields for the location.

    Location fields Description
    Location Name Enter a name for the location.
    Status By default the location is Open. Click the button at the bottom of the form to mark the location as Closed.
    Type Select Office Space.
    Address Enter the location’s address.
    Email Enter the email address the location will send emails from.
    Visitor Direction Email [Click to configure an email template for visitors.
    Time Zone Select the time zone. Condeco will automatically adjust for daylight savings time.
    Floors Type the number of floors above and below ground at the location.
    Define floor names Click to apply a specific name for each floor. Leave blank to only display the floor number.
    Geolocation Enter the latitude and longitude coordinates for the location. Required for proximity-based check-in.
    No Attendees meeting space Booking If ticked, the Attendees tab is disabled on the booking form for the location.
    Mandatory cost center override Tick to allow users to override the default cost center at this location. Only valid if the cost center on the booking form is mandatory.
    CC Payment and Cost Code Enabled Enable credit card payments and cost codes for the location. Contact support for more information.
    All Floors on Grid Tick to display group resources for all floors on the booking grid.
    Enable self-certification of users Tick to enable self-certification at the location. If enabled the field will expand for you to enter the text for the self-certification conditions users will be required to confirm, and the text to display when a user is unable to agree to the conditions.
    Additional information You can save information for other administrators about the location configuration here.
    Groups Move groups to the right-hand box to include them in this location. If this is a new installation you may not have created any groups yet.
  1. Click Save.

How to edit a Region name

  1. Navigate to Application Setup > Locations.
  2. Click the Specify a country dropdown and select the country that contains the region.
  3. Click the Region dropdown and select the region.
  4. Click Edit region details to the right of Add new location.
  5. Edit the region name and click Save.

How to edit a Location

  1. Navigate to Application Setup > Locations.
  2. Click the Specify a country dropdown and select the country that contains the region.
  3. Click the Region dropdown and select the region.
  4. Click the Location dropdown and select the location to edit.
  5. Refer to the table above to complete the fields for the location.
  6. Click Save when done.

Deleting Regions and Locations

It is important to delete all bookings in a location before deleting the location. Similarly, it is important to delete all locations contained in a region before deleting the region. Failure to do so may cause errors in the database.

Next step

Create groups to manage the resources at the location.

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