Your bookings – NEW

To view all your future bookings, tap the Calendar icon. From here, you can view, manage and edit your bookings, change your working status and delete bookings.

*Bookings for meeting spaces created using the Condeco Outlook add-in for Microsoft 365 integration:
Some limitations apply when editing bookings in the Condeco mobile app that were created using the Condeco Outlook add-in for Microsoft 365 integration. Find out more

Bookings for meeting spaces created using the Condeco Outlook add-in for Exchange Sync:
You cannot edit bookings in the Condeco mobile app that were created using the Condeco Outlook add-in for Exchange Sync, you can only view them.

Contents

• Check in
• Check out
• Extend or check out of a meeting in progress
• Change working status
• View a booking on the floor plan
• Editing a booking
• Cancel/delete a booking
• Bookings for others

Checking in

If you have a booking for the current day and the time is within the allowed check-in period, tap Check-in to check in to the personal space or meeting space. If you do not check in to your booking within the check-in period defined by the group, the booking may be canceled.

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Checking out

If you are checked in but want to finish your booking early, you can check out from either the Today or Your bookings screens.

Checking out of a personal space set as a workspace changes your working status to Working remotely. Checking out of a meeting space or a personal space not set as a workspace, does not change your working status. Find out more about your working status here.

Note that checking out of a personal space does not automatically check out or cancel other personal spaces booked at the same time, such as a parking space or locker. You must check out of every booked personal space individually to free them up for others.

*If your organization has enabled cleaning vendors and cleaning is scheduled at the end of a continuous booking period, checking out of a booking may immediately create a cleaning task for the vendor.

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Extend or check out of a meeting in progress

The Bookings screen displays any ongoing meeting at the top of the list and when checked in, includes buttons to Extend or Check out the booking.

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Change your working status

You can change your status to Working remotely, Not working, or

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book a personal space to change your status to In the office. You cannot book a personal space if you are mandated to work remotely.

*Booking a personal space that is not a place to work, such as a parking space or locker, does not change your working status to In the office.

Tap Change to change your working status.

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View a booking on the floor plan

Personal space bookings: Tap a personal space booking to display the location on the floor plan.
Meeting space bookings: Tap a meeting space booking and then tap Info. From here you can view a photo of the meeting space and its location on the floor plan.

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Editing a booking

You can view and edit bookings from Your bookings on the Condeco mobile app.

Meeting space bookings: Find the meeting space booking from Your bookings and tap Edit. You can amend the booking title, the date/time, and the number of attendees, and you can choose an alternative meeting space on the same or different floor, but only from the same location. To change the location, cancel the booking and make a new one in the desired location.

*Condeco Microsoft 365 integrations: If you have subscribed to Condeco through the Condeco Outlook add-in, we recommend attendee numbers are managed in Microsoft Outlook. Using the Condeco Outlook add-in you can mark your attendees as on-site or remote, and mark external attendees as visitors. Learn more.

Recurring bookings: Recurring bookings behave as single events in the Condeco mobile app. Editing a single instance of a recurring booking from the Condeco mobile app will update only that instance.

Personal space bookings: If you want to change the date of a personal space booking or book a different resource, delete the existing booking from Your bookings and make a new booking for the required date/resource.

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Cancel a booking

Tap the bin icon to cancel/delete a booking and click I’m sure to confirm the cancelation.

*Condeco Microsoft 365 integrations: If you have subscribed to Condeco through the Condeco Outlook add-in an associated event/appointment may exist in your Outlook calendar. Deleting the booking only removes the booked room from the Outlook calendar event, it does not delete the Outlook event. If required, the calendar event can be deleted directly from Microsoft Outlook.

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Bookings for others

If you have booked personal spaces for others, the Bookings for yourself and Bookings for others tabs are displayed at the top of the Your Bookings screen. The tabs are only visible if you have booked a personal space for someone else.

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