How your organization may be controlling office capacity and occupancy when booking desks

To control the number of people who can work in an office at any one time, your organization may have applied restrictions to where and when you can book desks in the office.

As well as closing desks to ensure government guidance on social distancing can be achieved, they may have restricted where in the office you can sit and they may have set a maximum number of days you can work in the office per month or per week. To protect critical functions, key departments may be divided into two teams that can work in the office on alternate weeks to ensure not all members of a department are in physical contact with each other.

Contact your Condeco administrator to learn about restrictions configured for your office.

Restricted groups

If your organization has configured Restricted Groups, only users with access to a group will be able to book the resources it manages. This might mean you can only book desks in a particular area or in a particular department.

Restricting groups help your organization control occupancy in specific areas of your workplace.

Booking Allowances

If your organization has applied monthly or weekly booking allowances for employees, you can choose which dates you would like to work in the office and collaborate with colleagues, but you are restricted to a maximum number of days you can book in any one month or week. Your remaining allowance is displayed on the booking page.

Booking allowances help your organization control the number of employees who are working in the office.

Team assignment

If your organization has assigned you to a team, you will only be able to book a desk in the office on either a week that falls on an odd week number or an even week number. The ISO week date system is used to define week numbers.

Team assignments help your organization protect key functions by ensuring not all members of a department are in physical contact with each other.

How to book a desk

  1. To make a new booking tap Book a Desk.
  1. Tap the dates you wish to book (tap again to deselect). If your organization has configured monthly allowances, your remaining allowance is displayed at the top of the page. Tap Search.
  1. Search results are initially displayed on a floor plan. Tap List view to display the search results in a list. If multiple dates are selected, only desks that can accommodate all dates are shown. Tap a desk from the search results on either the floor plan or list then tap Book.
  1. Tap Book again to confirm the booking.
  1. Your bookings page will now display and show your bookings.

Watch a video to learn how to book a desk using the mobile app.


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