Condeco Admin and User Guide
Workspaces
Workspaces
Rooms & Desks
Table of Contents
Condeco Admin and User Guide
Workspaces
Condeco Admin and User Guide — Workspaces
Condeco Admin and User Guide — Rooms & Desks
Introduction
Language support
Accessibility
Password reset
Today Page
Condeco Home
Your Profile
Delegates
Vendor Profile
Return to Office features
Recommended global settings
Space and capacity planning
Zone administration
Reduce meeting space capacity
Occupancy Planning
Booking Allowances
Team Assignment
Restricted groups
Mandate remote working or remove restrictions
Arrival times and proximity-based check-in
Self-certification
Cleaning workflow and cleaning vendors
Creating and editing Vendors
Contact tracing
Configuring adjacent personal spaces
Mandatory attendee details
Contact tracing report
Notify contacts
User guide for Return to Office on the web
Today page
Self-certification
View working status
Privacy options for personal space bookings
Booking a personal space
Find a colleague
View personal space locations on a floor plan
User guides for Condeco Mobile Apps
Meeting spaces
Booking a meeting space
Quick search
Book a meeting space (advanced search)
Repeat bookings
Booking grids for meeting spaces
Booking Grid for meeting spaces
Viewing the grid
Daily views
Weekly view
Monthly view
Box and bar color-coding
Quick Book
Making an advanced booking
Editing your booking from the grid
Moving your booking
Copying your booking
Extending your booking
Deleting your booking
Admin functions
Swap bookings
Confirming Pending Bookings
Marking a Meeting as ‘Don’t Move’
Grid display settings
Advanced Booking Grid (ABG)
Managing grids
Adding workspaces
Removing workspaces
Change the view
Advanced Settings
Making bookings
Managing bookings
Booking Form for meeting spaces
General tab
Attendees
Food Services / Equipment / AV / Supplies
Meeting spaces and Connections (Conferencing)
Booking Summary
Completing the booking
Keyboard Shortcuts
Starting and ending meetings
Your Bookings
Personal spaces
Booking a personal space
Quick search
Book a personal space
Booking Grid
Book for someone else
Floor plan
Check-in and Release
Find a colleague
Visitors
Visitors Home
Visitors Dashboard (Find a Visitor)
Your Visitors
Contacts
Vendors
Vendor dashboard for meeting spaces
Vendor dashboard for personal spaces
Creating ad-hoc cleaning tasks
About the cleaning workflow for personal spaces
Cleaning audit
Administrator functions
Administrators and access levels
Group Admin Features
Requests to book meeting spaces
Find bookings for meeting spaces
Admin functions from the booking grid for meeting spaces
Visitor Management
Inactivity Message
User Management and Permissions
Group Permissions
Viewing a Group
Managing users in groups
Managing users
Creating a user
Viewing / Editing user profiles
Lock default location for personal spaces
Deleting a user
Managing bookings
Transfer bookings
Delete bookings
Check in a user
QR codes
Enabling/disabling QR codes
Exporting QR code values
Printing QR codes
FAQ
Closing resources
Closing and opening a Location or Floor
Closing and opening a zone
Closing and opening personal spaces
Closing and opening meeting spaces
Bulk actions for resources
Global Admin Features
Update Checker
Configuring meeting reminders
Condeco Screens
How to reset your RFID PIN
Exchange Sync
About Exchange Sync
Limitations of Microsoft 365
Information retention
Language support
FAQ
Prerequisites, accounts and access
Microsoft 365 Administration
Microsoft 365 Exchange Admin Account
Microsoft 365 Service Account
Create and configure Exchange room mailboxes
Distribution Group
Token Administration
OAuth Authentication Process
Condeco Administration
Map Exchange rooms to Condeco
Control access to calendars
Test Application Access Policy
Verify impersonation changes
Smart Calendar
Language support
Technical details
Prerequisites and compatibility
FAQ – data access and security
Microsoft 365 Admin Account
FAQ – features and functions
Setup and onboarding
Quick steps
Detailed instructions
Provide access and get Tenant information
Control access to calendars
Manage group calendars
Test Application Access Policy
How users authorize access to their calendars
Video equipment integration
MS Outlook integrations
Condeco Outlook Add-in for Smart Calendar
Language support
Prerequisites
Compatibility
Behaviors and limitations
Install and configure
Centralized deployment
Manually install the Condeco Outlook Add-in
MS Outlook (Mac or Windows)
MS Outlook Web Access (OWA)
Subscribing to Condeco
Setting your favorites
Using the Condeco Outlook Add-in
Starting the Condeco Outlook Add-in
Find and book a meeting space
Change the search defaults
Select attributes
Adjust the number of attendees
Alternative times
Removing a meeting space
Adding services
Self-healing
Smart recurrences
Delegates
How to book a Teams meeting
Logging out
Need help?
Condeco Outlook Add-in for Exchange Sync
Language support
Requirements and Limitations
Compatibility
Install and configure
Installing the add-in
Configuration and Login
Using the add-in
Find available meeting spaces
Adding a meeting space to your appointment
Adding services
Deleting a room
Delegates
How to book a Teams meeting
How to logout of the add-in
Need help?
Condeco Outlook Com+ plug-in
Language support
Requirements
Installing the Condeco Outlook Com+ plug-in
Configuration and login
Find available meeting spaces
Selecting a meeting space
Finalising your booking
Room Grid
Cancelling a booking
Recurrence patterns and Outlook
Customer Support
Technical details
Language support
Prerequisites and compatibility
Contents
Prerequisites and compatibility
Data access and security
Microsoft 365 Admin Account
Architecture diagram
Language support
Prerequisites and compatibility
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