When searching for a meeting space for a recurring appointment, the Condeco Outlook Add-in lists meeting spaces available on the first date (or next future date*) in the series. Once a meeting space is selected, it is booked on all subsequent dates in the series where available. If the meeting space is unavailable on any of the dates in the series, an alternative meeting space is automatically selected and booked for those dates, and the corresponding instances in the series are updated. If no alternative meeting space is available for a particular date, no meeting space is booked for that instance of the series.

*If you add a meeting space to an existing recurrence with series dates in the past, the search results show suitable meeting spaces available on the next future date in the series.

If alternate meeting spaces are automatically selected, an email is sent detailing the alternative workspaces booked. If any of the alternatives are not suitable, open the specific instance in the series and use the Condeco Outlook Add-in to search for a different meeting space.

If an instance of a recurrence is moved in Outlook to a different time slot, the instance will self-heal and automatically select an alternative meeting space matching the requirement.

Recurrence patterns and Outlook

Condeco supports daily, weekly, and monthly recurrences and you can set a specific recurrence to repeat a booking on particular dates in an irregular pattern. Click here to learn more about creating repeat bookings in Condeco.

For the most part, Condeco and MS Outlook support the same set of repeat booking options, however, there are some differences. Condeco manages these differences by either converting the booking to a specific (irregular) recurrence pattern or advising the user to amend the recurrence pattern before continuing.

Condeco Outlook Add-in does not support unlimited recurrences.

Recurrence comparison table

Repeat booking options for MS Outlook and Condeco are compared in the table below.

Pattern Repeat options MS Outlook Condeco
Daily Repeat every # days (i.e. every 2 days) Yes Yes
Set weekdays only (exclude weekends) Yes Yes
Weekly Repeat every # weeks (i.e. every 2 weeks) Yes Yes
Select the days of the week (i.e. every Monday and Friday) Yes Yes
Monthly Set the date of the month (i.e. on the 15th of the month) Yes Yes
Repeat every # months (i.e. every 3 months) Yes No*
Set the week of the month (i.e. every first week of the month) First/Second/Third/Fourth/Last week First/Last week
Set the day of the month (i.e. every Monday on the first week of the month) Yes Yes
Yearly Yes No*
Specific Select specific days in an irregular pattern No Yes

*If a recurrence pattern is selected in Outlook that is not supported by Condeco, Condeco creates a ‘Specific’ recurrence pattern for the series.

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