Administrator functions

QR codes can be applied to any bookable space in your workplace and users check in to their bookings by scanning the code displayed at the workspace, using the Condeco mobile app and the mobile device camera. With QR code scanning enabled, administrators can verify which booked spaces are actually in use and which are not, and any workspace that was booked but the QR code not scanned, can be made available for others to book.

You can choose which locations or individual workspaces are enabled for QR codes, or enable your entire estate and make scanning QR codes when checking in mandatory for all bookable resources. Administrators can check in users via the web application when necessary, and quickly disable QR scanning for specific resources when required.

The QR values can be exported to a Microsoft Excel file and then printed using online tools or your own label-making software.


  • Available for Condeco Cloud only.
  • Compatible with Condeco’s unified mobile app only (named simply ‘Condeco’ in the Play and App stores).
  • Requires access to the mobile device camera.
  • 3rd party QR code printing software (widely available online or with label-making software).

How QR codes are applied to resources

QR codes are automatically applied to all existing resources when upgrading to the Condeco July 2021 release. When a new personal space or meeting space resource is created in Condeco, a QR code is applied but QR code scanning is not enabled for the resource by default, it must be enabled. (see below).

Learn more


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