Condeco Admin and User Guide
Workspaces
Workspaces
Rooms & Desks
Table of Contents
Condeco Admin and User Guide
Workspaces
Condeco Admin and User Guide — Workspaces
Condeco Admin and User Guide — Rooms & Desks
Contents
Introduction
Language support
Accessibility
Password reset
Condeco Fundamentals
Workspace types
Attributes
Book or Request a meeting space
Booking types for personal spaces
Booking allowances and Team assignments
Check-in and bump for personal spaces
Self-certification when visiting the office
Capacity and space management
Your profile and settings
Personal details
View or set your PIN
Register your PIN on your RFID card
Password reset
Preferred attributes
Preferred location, group, and language
In-office schedule and visibility settings
Default meeting settings and assigning delegates
Today Page
Condeco Home
Meeting spaces
Booking a meeting space
Quick search
Book a meeting space (advanced search)
Repeat bookings
Search results
Booking grids for meeting spaces
Booking Grid for meeting spaces
Viewing the grid
Daily views
Weekly view
Monthly view
Box and bar color-coding
Quick Book
Making an advanced booking
Editing your booking from the grid
Moving your booking
Copying your booking
Extending your booking
Deleting your booking
Admin functions
Swap bookings
Confirming Pending Bookings
Marking a Meeting as ‘Don’t Move’
Grid display settings
Advanced Booking Grid (ABG)
Managing ABG grids
Adding meeting spaces to the ABG
Removing meeting spaces from the ABG
Change the ABG view
Advanced Settings for the ABG
Making bookings
Managing bookings
Booking Form for meeting spaces
General tab
Attendees
Food Services / Equipment / AV / Supplies
Meeting spaces and Connections (Conferencing)
Booking Summary
Completing the booking
Keyboard Shortcuts
Starting and ending meetings
Your Bookings
Personal spaces
Booking a personal space
Quick searches
Book a personal space
Booking Grid
Book for someone else
Floor plan
Check-in and Release
Your bookings
Move a booking
Delete a booking
Find a colleague
Visitors
Visitors Home
Visitors Dashboard (Find a Visitor)
Your Visitors
Contacts
Vendors
Vendor Profile
Vendor dashboard for meeting spaces
Vendor dashboard for personal spaces
Creating ad-hoc cleaning tasks
About the cleaning workflow for personal spaces
Cleaning audit
Administrator functions
Group Admin Features
Find bookings for meeting spaces
Admin functions from the booking grid for meeting spaces
Visitor Management
Inactivity Message
User Management and Permissions
Administrators and access levels
Group Permissions
Viewing a Group
Managing users in groups
Restricted groups
Team Assignment
Booking Allowances
Managing users
Creating a user
Viewing / Editing user profiles
Lock default location for personal spaces
Change a user’s working status
Deleting a user
Managing bookings for users
Managing booking requests
Transfer bookings to another user
Delete bookings when deleting a user
Check in a user
Proximity-based check-in
Enabling proximity-based check-in
QR codes
Enabling/disabling QR codes
Exporting QR code values
Printing QR codes
FAQ
Closing resources
Closing and opening a Location or Floor
Closing and opening a zone
Closing and opening personal spaces
Closing and opening meeting spaces
Self-certification statements
Occupancy Planning
Staggering arrival times
Space and capacity planning
Zone administration
Reduce meeting space capacity
Contact tracing
Configuring adjacent personal spaces
Mandatory attendee details
Contact tracing report
Notify contacts
Bulk actions for resources
Global Admin Features
Update Checker
Configuring meeting reminders
Recommended global settings
Condeco and Microsoft 365
Condeco Outlook add-in for Microsoft 365
Language support
Prerequisites
Compatibility
Behaviors and limitations
Install and configure
Centralized deployment
Manually install the Condeco Outlook add-in
MS Outlook (Mac or Windows)
MS Outlook Web Access (OWA)
Subscribing to Condeco
Setting your favorites
How to use the Condeco Outlook add-in for Microsoft 365
Start the Condeco Outlook add-in
Find and book a meeting space
Change the search defaults
Adjust the number of attendees
Select attributes
How to book a Teams meeting
Alternative times
Attendees and Visitors
Remove a meeting space
Add services to a booking
Self-healing when moving appointments
Smart recurrences
Delegates
Log out
Need help?
Condeco app for Microsoft Teams
FAQ
Getting started
Using the Condeco Teams app
In-office schedule
How to book a meeting space
Booking a workspace
Condeco add-ins for Microsoft Outlook
Condeco Outlook add-in for Exchange Sync
Language support
Requirements and Limitations
Compatibility
Install and configure
Installing the add-in
Configuration and Login
How to use the Condeco Outlook add-in for Exchange Sync
Find available meeting spaces
Add meeting space(s) to an Outlook event
Add services
Edit a booking
Remove meeting space from an Outlook event
Delegates
Book a Teams meeting
Log out of the add-in
Need help?
Condeco Outlook Com+ plug-in
Language support
Requirements
Installing the Condeco Outlook Com+ plug-in
Configuration and login
Find available meeting spaces
Selecting a meeting space
Finalising your booking
Room Grid
Cancel a booking
Recurrence patterns and Outlook
Microsoft 365 integration setup
Language support
Technical details
Prerequisites and compatibility
FAQ – data access and security
Microsoft 365 Admin Account
FAQ – features and functions
Setup and onboarding
Quick steps
Detailed instructions
Provide access and get Tenant information
Control access to calendars
Manage group calendars
Test Application Access Policy
How users authorize access to their calendars
Video equipment integration
Exchange Sync setup
About Exchange Sync
Limitations of Microsoft 365
Information retention
Language support
FAQ
Prerequisites, accounts and access
Microsoft 365 Administration
Microsoft 365 Exchange Admin Account
Microsoft 365 Service Account
Create and configure Exchange room mailboxes
Distribution Group
Token Administration
OAuth Authentication Process
Condeco Administration
Map Exchange rooms to Condeco
Control access to calendars
Test Application Access Policy
Verify impersonation changes
Condeco Screens
Customer Support
Managing users
Booking Allowances
Creating a user
Contents
Creating a user
Viewing / Editing user profiles
Lock default location for personal spaces
Mandate remote working or remove restrictions
Deleting a user
Booking Allowances
Creating a user
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