Users can make changes to their bookings from the Advanced Booking Grid and administrators can perform booking management functions such as confirming booking requests, putting bookings on a wait list, or mark bookings as ‘Don’t Move’, etc.

Open a booking

Click a booking on the Advanced Booking Grid to open the booking form. Alternatively, right-click the booking and click Open

Move or copy bookings

Move: Click the booking and drag to another meeting space and/or time-slot.
Copy: Right-click the booking and click Copy. A duplicate booking appears on the grid. Drag the duplicate booking to another room and/or time-slot.

Extend a Booking

To extend a booking, hover the mouse over the right edge of the meeting until the double-arrow appears, then click and drag the edge to the right. Meetings in progress can also be extended.

Meeting status

When a meeting time approaches it can be manually marked as In Progress.

Right-click the meeting then hover the mouse over Confirmed and click In Progress.

When the meeting status is In Progress, administrators can release the meeting space by changing the status to No Show.

Right-click the meeting then hover the mouse over Confirmed and click No Show.

Wait List

Booking requests for managed rooms can be held in the Wait List so they do not block the timeslot or meeting space why the request is pending. Bookings on the Wait List do not appear on the grid allowing other bookings to be requested in the same slot. Administrators and approvers manage the Wait List from the Requests page.

Right-click the booking and select Wait List. Click OK to confirm.

Delete a booking

To delete a future booking, right-click the booking and select Delete Booking.

Mark as ‘Don’t Move’

Administrators can mark a booking as Don’t Move. This applies a red border around the meeting indicating to other administrators that the booking should not be moved.


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