Booking a personal space

You can book personal spaces up to your monthly or weekly allowance, if applied, from the groups you have access to. On the web, you can book personal spaces directly from the booking grid, via the Book a personal space menu, or using the Quick search tool on the Personal space home page.

Book a personal space

  1. Navigate to Personal spaces > Book a personal space.
    1. If you do not have a default location and group for personal spaces saved in your profile, you are prompted to set one before continuing.
  2. If required, change the Country, Location, Group, and Floor to search. If your organization has applied Restricted Groups you may not be able to change these settings.
  3. Choose the Workspace type or leave it as Any.
  4. Click the dates on the calendar to search (click again to deselect). Click All to select all working dates in a week or None to clear the selection. The remaining allowance (if applicable) is noted above each week and adjusts as dates are selected.
  1. Scroll to the bottom of the page and select any required attributes then click Search.
  1. The floor plan is displayed and color-coded icons indicate the availability of personal spaces. Hover your mouse over a booked personal space to show the name of the occupant (unless the occupant has disabled visibility in their profile).
    1. Click the List tab to view the available personal spaces in a list. A green star indicates personal spaces meeting the required attributes.
  1. To book, click an available personal space on the floor plan, or from the List tab click Book.

Booking grid

  1. Navigate to Personal spaces > Booking Grid.
  2. Select the Country, Location, Group, and Floor. If your organization has applied Restricted Groups you may not be able to change these settings.
  3. Choose the Workspace type or leave it as Any.
  4. The status of each personal space is displayed under the name. Booked personal spaces are blocked out on the grid and depending on the Group settings, may display the occupant’s name.
  1. Click a date you wish to book to open the booking form, click additional dates to extend the selection if required.
  1. Click Save and Close.

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