Personal spaces


The booking grid shows personal spaces in a calendar format. Use the booking grid when you know exactly which personal space(s) are suitable when booking for yourself or for someone else, or you are not concerned with specifics such as attributes.

Book a personal space directly from the booking gridBook a personal space directly from the booking grid

How to book a personal space from the booking grid

  1. Click Booking grid (A) from the Personal spaces menu.
    1. Optional: Select an alternative Location and Group (B) from the drop-down lists at the top.
    2. Optional: Choose a specific Workspace type (C) to look for, from the drop-down list at the top.
  1. Click the date (F) on the grid for the personal space you wish to book.
  1. A popup booking form opens.
    Booking formBooking form showing three dates selected for the booking
  1. Optional: Click any additional dates you would like to book. Selected dates are highlighted blue.
  1. Click Save and Close to confirm the booking.

Book a personal space directly from the booking grid

Good to know

About the Booking grid:

  • If your organization has applied Restricted groups you may not be able to select alternative Locations and Groups.
  • Click View (D) to switch between horizontal and vertical grid views.
  • The status of each personal space is displayed under the personal space name on the grid (Clean, Closed, Awaiting Cleaning).
  • Booked personal spaces are blocked out on the grid and cannot be selected.
  • Depending on the Group settings, a booked space may display the occupant’s name.
  • To learn more about a workspace and view available attributes, click the personal space name (E). You can also view the cleaning audit (if available).

    Click a personal space on the grid to view details and cleaning audit (if available)Click a personal space on the grid to view details and cleaning audit (if available)
  • Colors on the grid indicate who the space was booked by (yourself or someone else) and who it was booked for (yourself, a colleague, or a visitor):
    • Orange – a personal space booked by yourself, for yourself.
    • Blue – a personal space booked by someone else for you OR a personal space booked by you for an internal colleague.
    • Purple – a personal space booked by you for an external visitor.
    • Grey – a personal space booked by someone else for an internal colleague or external visitor (including Fixed/Flexi bookings for others).

About the pop-up booking form:

  • If your organization has limited the number of days you can work in the workplace per week or per month, your remaining booking allowance is shown above the calendar and adjusts as dates are selected or deselected.
  • To book for someone else, tick Yes to Booking for someone else and follow the steps Book for someone else.

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