About the cleaning workflow for personal spaces

*Condeco must be configured for whole-day bookings for personal spaces to enable the cleaning workflow. Set whole-day bookings in Global Settings.

The cleaning workflow is set in motion when a personal space is booked and cleaning can also be scheduled manually for individual personal spaces when necessary.

*The cleaning workflow is only applied to personal spaces allocated to a cleaning vendor. If no vendor is assigned the workflow is not generated.

Contents

• Options for managing your cleaning workflow
  • Option 1: Cleaning workflow is managed on the Vendor Dashboard
  • Option 2: Automatic cleaning workflow
• When is a cleaning task created and when is it not?

Options for managing your cleaning workflow

Depending on your organization’s configuration, the cleaning workflow will work in one of these ways:

Option 1: Cleaning workflow is managed on the Vendor Dashboard

The status of the personal space is managed by the cleaning vendor on the Vendor Dashboard.

Cleaning is scheduled from close of business (8 pm) on the last day of the booking (the workspace status is Awaiting Cleaning) therefore if a personal space is booked by the same employee for three consecutive days, cleaning is scheduled for the end of the third day. However, if a personal space is booked by different employees on consecutive days then cleaning is scheduled for the end of each day, so the workspace is always clean for the next occupant. In the event of a booking being released, deleted, or bumped, the personal space is immediately scheduled for cleaning so it can be made available for another booking.

If the vendor does not mark a personal space as clean by the cut-off time (currently 4 am), the workspace remains in Awaiting Cleaning state. Any bookings for the following day are canceled and the user notified by email and advised to select another personal space or work remotely.

Option 2: Automatic cleaning workflow

Personal spaces are automatically marked as clean before the start of the next day.

When a user checks out from their booking, the status of the personal space changes to ‘Awaiting Cleaning’. The personal space remains in this state until 4 am when the status automatically changes to ‘Clean’.

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When is a cleaning task created and when is it not?

Refer to the table below to understand when a cleaning task is created and when it is not.

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