You can book a personal space for a colleague or someone outside your organization from the Book a personal space page or the booking form that opens when booking using the booking grid or quick search (depending on your organization’s setup).

How to book a personal space for someone else

From the Booking Form or the Book a personal space page:

  1. To select a colleague from the directory click [Search] to the right of First name to open the User Lookup pop-up window. To manually enter details tick Is external.

User Lookup: Enter either Last name or First name and click Search. Select your colleague’s name from the Results list (the name may not highlight in the list but the person’s details will display on the right) and click Select. The User Lookup window closes and the name is displayed on the booking form

Is external: Enter the person’s details in the fields on the booking form. If required, tick to be notified by phone or email when the person arrives.

To learn how to check-in a personal space booking for an external guest visit Check-in and Release.

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