The topic you requested could not be found.
Related topics are listed below.

Book for someone else

Personal spaces » Booking a personal space » Book for someone else

Personal spaces You can book a personal space for a colleague or someone outside your organization, using the web app. How to book a personal space for a colleague How to book a personal space for a visitor How to book a personal space for a colleague *The…

Quick Book

Meeting spaces » Booking a meeting space » Booking grids for meeting spaces » Booking Grid for meeting spaces » Quick Book

*Available for Condeco Cloud only. Make simple bookings directly from the booking grid using Quick book. Key features When setting a timeslot on the grid the time bar displays the default setup and clean-down times for the meeting space, as well as the from and…

Book a personal space

Personal spaces » Booking a personal space » Book a personal space

Personal spaces Use Book a Personal space to search for a personal space for more than one day, and to select personal space attributes. How to find a personal space using the Book a Personal space form Find a personal space with specific attributes *The…

How to book a Teams meeting

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Using the Condeco Outlook add-in for Smart Calendar » Find and book a meeting space » How to book a Teams meeting

Condeco Outlook add-in for Smart Calendar You can include a Teams meeting with your booking to ensure the right equipment is ready and available in your meeting space when some attendees will be attending remotely. *This page explains the additional steps required…

Book a meeting space (advanced search)

Meeting spaces » Booking a meeting space » Book a meeting space (advanced search)

Use Book a meeting space to perform an advanced search for a meeting space. You can create recurring bookings or find a workspace with a specific attribute such as a television or whiteboard etc. How to book a meeting space using the advanced search tool Book a…

Find and book a meeting space

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Using the Condeco Outlook add-in for Smart Calendar » Find and book a meeting space

Condeco Outlook add-in for Smart Calendar How to find a meeting space using the Condeco Outlook add-in Open a new appointment, meeting, or event, in MS Outlook, select the date and time for your meeting and add the attendees. *You can add names from your MS…

How to book a Teams meeting

MS Outlook integrations » Condeco Outlook add-in for Exchange Sync » Using the Condeco Outlook add-in for Exchange Sync » How to book a Teams meeting

Condeco Outlook add-in for Exchange Sync You can include a Teams meeting with your booking to ensure the right equipment is ready and available in your meeting space when some attendees will be attending remotely. Open a new appointment, meeting, or event, in MS…

Bulk actions for resources

Administrator functions » Bulk actions for resources

You can make the following changes to resources in bulk from Resource Management: Set meeting spaces to reduced capacity or back to normal capacity. Assign a workspace type to meeting spaces or personal spaces. Set the status of meeting spaces or personal spaces…

Vendor dashboard for personal spaces

Vendors » Vendor dashboard for personal spaces

A cleaning vendor contact monitors cleaning tasks on the Vendor Dashboard. The dashboard displays the status of cleaning tasks and when they need to be done. Admin-enabled vendor contacts can plan and manage tasks from the dashboard by changing the task status and…

Find bookings for meeting spaces

Administrator functions » Group Admin Features » Find bookings for meeting spaces

Use Find Bookings to list any meeting space bookings, regardless of booking status or type. *When finding bookings, you must search for either a valid Booking ID or specify at least one of the following search criteria: VC ID; Meeting title; Host name; Requestor name,…

Preview Condeco app for Teams

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Preview Condeco app for Teams

Preview Condeco app for Teams Contents What is the Condeco app for Teams? What you need FAQ Quick start! Follow the quick start steps 1-3 to install and add the Condeco Teams bot, and make a booking. Detailed steps Full instructions how to install and…

Vendor dashboard for meeting spaces

Vendors » Vendor dashboard for meeting spaces

Sign in to Condeco with your vendor contact account to open the Vendor dashboard. Use the filter at the top of the dashboard to select the date; location; floor; and switch between a daily and weekly view. The dashboard filter for meeting spaces also has an option to…

Booking Form for meeting spaces

Meeting spaces » Booking a meeting space » Booking Form for meeting spaces

The booking form is displayed once a workspace has been booked following a search. The fields displayed depend on your organization’s configuration. If a booking spans multiple meeting spaces, each workspace is displayed on its own tab. Click a tab to display…

Booking Grid for meeting spaces

Meeting spaces » Booking a meeting space » Booking grids for meeting spaces » Booking Grid for meeting spaces

The Booking Grid for meeting spaces displays all bookings for a Day, Week, or Month. The booking grid is filtered by Location and Group and can be further filtered by Workspace type. Vertical day as viewed by an administrator Filter Select the Location and Group…

Booking grids for meeting spaces

Meeting spaces » Booking a meeting space » Booking grids for meeting spaces

Two booking grids are available for meeting spaces and both are opened from the Meeting spaces module menu. Booking Grid: Displays all bookings for a group of meeting spaces at a particular location. From this booking grid you can create, edit, move and copy…

Privacy options for personal space bookings

Return to Office features » User guide for Return to Office on the web » Privacy options for personal space bookings

Choose to show or hide your working status and personal space bookings from colleagues. You can manage privacy settings in your profile and administrators can also configure on behalf of users in User Management. How to hide your working status and booked personal…

Lock default location for personal spaces

Administrator functions » User Management and Permissions » Managing users » Lock default location for personal spaces

*This feature is available for Condeco Cloud only. Why lock users’ default locations for personal spaces? Groups are configured with a maximum time in advance that personal spaces can be booked by users who have the group set as their default. A different time…

About the cleaning workflow for personal spaces

Vendors » Vendor dashboard for personal spaces » About the cleaning workflow for personal spaces

*Condeco must be configured for whole-day bookings for personal spaces to enable the cleaning workflow. Set whole-day bookings in Global Settings. The cleaning workflow is set in motion when a personal space is booked and cleaning can also be scheduled manually for…

Condeco Outlook add-in for Exchange Sync

MS Outlook integrations » Condeco Outlook add-in for Exchange Sync

Condeco Outlook add-in for Exchange Sync Condeco Outlook add-in for Exchange Sync allows you to search for available meeting spaces using your Outlook client in Windows or macOS, or using Outlook Web Access (OWA). The meeting spaces are then added to your Outlook…

Condeco Outlook add-in for Smart Calendar

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar

Condeco Outlook add-in for Smart Calendar With Smart Calendar implemented in your organization, you can use the Condeco Outlook add-in to search for available meeting spaces directly from your calendar appointments in MS Outlook. The Condeco Outlook add-in works…

Using the Condeco Outlook add-in for Smart Calendar

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Using the Condeco Outlook add-in for Smart Calendar

Condeco Outlook add-in for Smart Calendar Contents Starting the Condeco Outlook Add-in Find and book a meeting space Adding services Self-healing Smart recurrences Delegates

Admin functions from the booking grid for meeting spaces

Administrator functions » Group Admin Features » Admin functions from the booking grid for meeting spaces

Swap bookings Confirming Pending Bookings Marking a Meeting as ‘Don’t Move’ Grid display settings

User guide for Return to Office on the web

Return to Office features » User guide for Return to Office on the web

This guide is for users of the Condeco web application with Return to Office features enabled. To access Condeco remotely to make and check bookings and see where you are working prior to leaving home, we recommend downloading our Condeco Desk Booking app. How your…

Using the Condeco Outlook add-in for Exchange Sync

MS Outlook integrations » Condeco Outlook add-in for Exchange Sync » Using the Condeco Outlook add-in for Exchange Sync

Condeco Outlook add-in for Exchange Sync Contents Find available meeting spaces Adding a meeting space to your appointment Adding services Deleting a room Delegates How to book a Teams meeting How to logout of the add-in

Booking Grid

Personal spaces » Booking a personal space » Booking Grid

The booking grid shows personal spaces in a calendar format. Use the booking grid when you know exactly which personal space(s) are suitable when booking for yourself or for someone else, or you are not concerned with specifics such as attributes. Book a personal…

Booking a personal space

Personal spaces » Booking a personal space

Personal spaces How to book a personal space There are several ways to book a personal space in Condeco: Quick Search tools are available on the Today page and the Personal space home page. Book a Personal space from the Personal space Booking menu. Select a…

Visitors Home

Visitors » Visitors Home

The Visitors home page is generally used by front-of-desk teams to manage visitors from outside of the organization who are expected to enter your workplace to attend a meeting. *Want to book a personal space for your visitor? See Book a for someone else to learn how…

Amending a booking

Personal spaces » Amending a booking

Personal spaces Clicking a booking from the Booking grid, the Personal spaces home page, or Your bookings, opens the booking details pop-up window. From here, you can move a booking to a different date or to a different person, and delete the booking. All bookings…

Room Grid

MS Outlook integrations » Condeco Outlook Com+ plug-in » Room Grid

Condeco Outlook Com+ plug-in The room grid is an alternative way to find a meeting space. It allows you to see an overview of meeting spaces across countries, locations, or groups. Creating a new grid First you must create a new grid by clicking Create new…

Starting and ending meetings

Meeting spaces » Starting and ending meetings

*If QR code scanning is enabled for your meeting space, you cannot start a meeting using the web application. You must scan the QR code using the Condeco mobile app installed on your mobile device to start the meeting. Visit the Condeco Mobile App guide to learn more…

Quick search

Personal spaces » Booking a personal space » Quick search

Personal spaces Quick Search for Personal spaces Quick Search tools are available on the Today page and the Personal space Booking home page. Quick Search from the Today page Quick search for a personal space from the Today page From the Today page, select…

Booking a personal space

Return to Office features » User guide for Return to Office on the web » Booking a personal space

Booking a personal space You can book personal spaces up to your monthly or weekly allowance (if applied) from the groups you have access to. On the web, you can book personal spaces directly from the booking grid, via the Book a personal space menu, or using the…

FAQ

Administrator functions » QR codes » FAQ

QR codes FAQ How does a user check in if they cannot scan the QR code because their mobile device is not working or is unavailable? Administrators can check in on behalf of users from the booking grid for personal spaces*. When a booking is within the check-in period…

Quick search

Meeting spaces » Booking a meeting space » Quick search

Quick Search tool for Meeting spaces A Quick Search tool is available on the Meeting space home page to quickly find a meeting space at a preferred location on a single date. How to find and book a meeting space using the Quick Search tool Quick search for a…

Making an advanced booking

Meeting spaces » Booking a meeting space » Booking grids for meeting spaces » Booking Grid for meeting spaces » Making an advanced booking

To make a new advanced booking, click a free slot and drag your mouse down the grid to select the duration of the meeting. Click anywhere in the selected slots to open the booking form. Alternatively, for simple bookings, you can use Quick book. Complete the…

Booking a meeting space

Meeting spaces » Booking a meeting space

How to book a meeting space There are several ways to book a meeting space in Condeco: Use the Quick search tool on the Meeting spaces home page. Use the Book a meeting space advanced booking tool. Book a meeting space directly on the Booking Grid. Book a…

How users authorize access to their calendars

Smart Calendar » Setup and onboarding » Detailed instructions » How users authorize access to their calendars

Smart Calendar Condeco can only subscribe to the calendars of users who have agreed to the access! When a user starts the Condeco Outlook add-in for the first time, they are prompted to grant authorization for Condeco to access their calendar. If access is not…

Completing the booking

Meeting spaces » Booking a meeting space » Booking Form for meeting spaces » Completing the booking

To secure the meeting space prior to completing the entire form, click Book & Continue. The workspace is booked and you can continue adding attendees, services, etc. to your booking. Alternatively, click Book & Close to book the meeting space and close the booking…

Personal spaces

Personal spaces

Personal spaces If your organization has not configured any personal spaces or you do not have access to any Groups that manage personal spaces, the Personal spaces module will not be visible in the left-hand menu. Contents What is a personal…

Alternative times

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Using the Condeco Outlook add-in for Smart Calendar » Find and book a meeting space » Alternative times

Condeco Outlook add-in for Smart Calendar If there are no meeting spaces available with the required attributes for the time-slot, the Condeco Outlook add-in can suggest alternative times when meeting spaces with the required attributes are available. From the…

Group Permissions

Administrator functions » User Management and Permissions » Group Permissions

Contents Viewing a Group Managing users in groups About Group Permissions By default, ALL users can perform the actions that are applied in a group’s permissions – making a booking or viewing other users’ bookings, for example. User Management…

Need help?

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Using the Condeco Outlook add-in for Smart Calendar » Need help?

Condeco Outlook add-in for Smart Calendar Troubleshooting FAQ for Condeco Outlook add-in What is my Provider URL? Your Provider URL is the URL you use to access the Condeco web application. For example, if your URL is https://example.condecosoftware.com then your…

Floor plan

Personal spaces » Floor plan

Personal spaces The Quick Search tool and Book a Personal space give the option to view a floor plan to locate and select a personal space to book. The floor plan shows personal space availability and whether a personal space fulfills the features or attributes…

Occupancy Planning

Return to Office features » Occupancy Planning

Condeco provides the following solutions to manage the number of employees coming into the office. You can use as many or as few as you need to. A Booking Allowance allows users to book a limited number of days in the workplace over the course of a month or a…

Meeting spaces

Meeting spaces

If your organization has not configured any meeting spaces or you do not have access to any Groups that manage meeting spaces, the Meeting spaces module will not be visible in the left-hand menu. A meeting space is where you collaborate with colleagues, for example, a…

Today page

Return to Office features » User guide for Return to Office on the web » Today page

Condeco’s Today Page summarizes all your personal space and meeting space bookings for the day and is the first page you see after logging onto the web application. With Return to Office enabled, the Today page also shows where you are working on the current…

Keyboard Shortcuts

Meeting spaces » Booking a meeting space » Booking Form for meeting spaces » Keyboard Shortcuts

A number of keyboard shortcuts are available when booking spaces: Close: Ctrl+Shift+Alt+C Book & Close / Update & Close / Request & Close Update Request & Close: Ctrl+Shift+S Book & Continue / Update & Continue / Request & Continue / Update Request & Continue:…

Selecting a meeting space

MS Outlook integrations » Condeco Outlook Com+ plug-in » Selecting a meeting space

Condeco Outlook Com+ plug-in After you have entered your requirements in Find a room, you are shown a list of available meeting spaces that are either self-booked or requested, depending on your organization’s configuration of Condeco. Book now or…

Your Profile

Condeco Home » Your Profile

Click Profile on the top-right to view and edit your personal details and your workspace preferences. The options depend on your organization’s setup. Across the top are options to reset your PIN, deregister RFID card (visible to Admins only), and change your…

Mandate remote working or remove restrictions

Return to Office features » Occupancy Planning » Mandate remote working or remove restrictions

Administrators can set or remove mandated remote working days for individual users on the Availability Calendar. When a remote working day is set, users will not be able to make a booking in the office. Administrators can also override remote working days set by Team…

Finalising your booking

MS Outlook integrations » Condeco Outlook Com+ plug-in » Finalising your booking

Condeco Outlook Com+ plug-in Once you have selected your meeting space, the Booking Form is displayed. From this page you can add the rest of your meeting details, add services or more meeting spaces. Attendees are automatically added to the Attendees tab. See…

View working status

Return to Office features » User guide for Return to Office on the web » View working status

View your working status on the Availability Calendar You can view and change where you are scheduled to work on the Availability Calendar in your profile. *If you do not have access to any groups that manage personal spaces, the Availability Calendar is not…

Self-certification

Return to Office features » User guide for Return to Office on the web » Self-certification

Self-certification for personal space booking If you have booked a personal space for today in a location that requires self-certification, you must self-certify before closing the Today page and continuing to the application, or checking in. You only need to…

Monthly view

Meeting spaces » Booking a meeting space » Booking grids for meeting spaces » Booking Grid for meeting spaces » Viewing the grid » Monthly view

The monthly view displays a holistic view of a Group or a meeting space for a whole month. The monthly view can show all meeting spaces in the Group, or be filtered to show an overview for a specific meeting space. Box color and bar color can show either the…

FAQ

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Preview Condeco app for Teams » FAQ

Preview Condeco app for Teams release The preview release of our Condeco app for Teams (launched July 2022) provides functionality to find and book meeting spaces appropriate for the number of specified attendees, add the event to your calendar, and send invites to…

Find a colleague

Return to Office features » User guide for Return to Office on the web » Find a colleague

You can find where colleagues are working and if they are in the office, you can view their location on a floor plan and book a personal space nearby. Find a colleague

Condeco Outlook Com+ plug-in

MS Outlook integrations » Condeco Outlook Com+ plug-in

The Condeco Outlook Com+ plug-in allows you to search for and book Condeco meeting spaces directly from Outlook. Bookings for meeting spaces are linked to your appointment or meeting invitation. Attendees are automatically carried through to your Condeco meeting…

Team Assignment

Return to Office features » Occupancy Planning » Team Assignment

Team assignments help your organization protect key functions by ensuring not all members of a team are in physical contact with each other. Use Team Assignment to divide departments into two teams and separate booking schedules across odd and even week numbers. The…

Weekly view

Meeting spaces » Booking a meeting space » Booking grids for meeting spaces » Booking Grid for meeting spaces » Viewing the grid » Weekly view

The weekly view displays a holistic view of a Group or a meeting space for the whole week. Weekly and monthly views can show all meeting spaces in the Group, or be filtered to show an overview for a specific meeting space. Box colour and bar colour can indicate…

Find a colleague

Personal spaces » Find a colleague

Personal spaces You can find where colleagues are working and if they are in the office, and you can view their location on a floor plan and book a personal space nearby. *You cannot find colleagues who have disabled status and personal space location visibility…

Contacts

Visitors » Contacts

Any contact added as an external visitor on the booking form automatically appears here so you can add/edit their details in a central address book. Edit a contact: Click the pen icon. Delete a contact: Click the bin icon. Add a new contact: Click +Add…

Booking Allowances

Return to Office features » Occupancy Planning » Booking Allowances

Set monthly or weekly booking allowances to give your users the freedom to decide which days they would like to be in the workplace, whilst your organization can ensure safe levels of occupancy aren’t exceeded. Booking allowances work best when restricted groups…

FAQ – features and functions

Smart Calendar » FAQ – features and functions

Smart Calendar To view commonly asked questions about Graph API, data access, and security, see Data access and security. FAQ – Smart Calendar features and functions Our Condeco is on-premise, can we benefit from the Smart Calendar? Unfortunately, not. Your…

Meeting spaces and Connections (Conferencing)

Meeting spaces » Booking a meeting space » Booking Form for meeting spaces » Meeting spaces and Connections (Conferencing)

On the Meeting spaces and Connections page you can book multiple meeting spaces at different locations for your meeting, Click Meeting spaces and Connections to add additional workspace(s) to your booking. The existing meeting space is listed first and cannot be…

Your Bookings

Meeting spaces » Your Bookings

Navigate to Meeting space > Your Bookings to view your future bookings. Find specific bookings Use the filters to find particular bookings. Date range: To display bookings within a specific date range, click the calendar icons to select the From and To…

Self-certification

Return to Office features » Occupancy Planning » Self-certification

A self-certification statement can be customized for each location and displayed to users who have a personal space booking. The user must read and acknowledge the statement before checking in to their booking or closing the Today page on the web application. A new…

Restricted groups

Return to Office features » Occupancy Planning » Restricted groups

Groups allow you to define which locations and areas can be booked. Using restricted groups means you can control who can book and where. Restricted groups are hidden and are only visible to users who have been granted access. How to configure a restricted…

Check-in and Release

Personal spaces » Check-in and Release

Personal spaces If a booked personal space is configured for check-in, you must check in each day booked. If the personal space is not checked-in within the time period set by your organization, Condeco automatically releases the personal space and it becomes…

QR codes

Administrator functions » QR codes

QR codes can be applied to any bookable space in your workplace and users check in to their bookings by scanning the code displayed at the workspace, using the Condeco mobile app and the mobile device camera. With QR code scanning enabled, administrators can verify…

Creating a user

Administrator functions » User Management and Permissions » Managing users » Creating a user

SSO: If you are using SSO (Single Sign-On), you do not need to create users manually. Depending on your setup, you can either import the users from your Active Directory using the HR Feed, or the user can self-register once they are authenticated from the login…

Repeat bookings

Meeting spaces » Booking a meeting space » Book a meeting space (advanced search) » Repeat bookings

To schedule a meeting space booking that repeats on a regular or irregular basis, add a recurrence to your booking. Condeco supports daily, weekly and monthly recurrences and you can also set a specific recurrence if you want to repeat a booking on particular dates…

Closing and opening personal spaces

Administrator functions » Closing resources » Closing and opening personal spaces

Personal spaces can be closed indefinitely and opened again, directly from the floor plan. Alternatively, from Resource Administration, workspaces can be closed for a specified period and cleaning can also be scheduled. You can also close all workspaces in a Location…

Today Page

Today Page

The Condeco Today Page summarizes your bookings for the day and is the first page displayed after signing in to the web application. The top section displays a summary of your bookings for today and a quick search tool to find an available workspace for a specific…

Behaviors and limitations

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Behaviors and limitations

Condeco Outlook add-in for Smart Calendar Bookings created in your Outlook calendar using the Condeco Outlook add-in are automatically synchronized with Condeco and you can view and amend them using Condeco on the web. However, bookings created using Condeco on the…

DRAFT – Behaviors and limitations – NEW

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » DRAFT – Behaviors and limitations – NEW

Condeco Outlook add-in for Smart Calendar Bookings created in your Outlook calendar using the Condeco Outlook add-in are automatically synchronized with Condeco and you can view and amend them using Condeco on the web. However, bookings created using Condeco on the…

Limitations of Microsoft 365

Exchange Sync » About Exchange Sync » Limitations of Microsoft 365

Exchange Sync Microsoft 365 offers a different and often smaller set of functionality and business rules for workspace booking than Condeco. This means there are a number of limitations to Condeco functionality when using Exchange Sync. Condeco Outlook Com+…

Recommended global settings

Return to Office features » Recommended global settings

Most Return to Office features are specific to groups configured for locations, however, some settings are set globally and apply regardless of location or the group a user is booking a workspace in. The following global settings for workspace bookings should be…

Compatibility

MS Outlook integrations » Condeco Outlook add-in for Exchange Sync » Requirements and Limitations » Compatibility

Condeco Outlook add-in for Exchange Sync Compatibility requirements for Condeco Outlook add-in For the best user experience with the Condeco Outlook add-in, it is important to use an up-to-date version of MS Outlook running on a compatible browser. Note that browser…

Compatibility

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Compatibility

Condeco Outlook add-in for Smart Calendar Compatibility requirements for Condeco Outlook add-in For the best user experience with the Condeco Outlook add-in, it is important to use an up-to-date version of MS Outlook running on a compatible browser. Note that…

Introduction

Introduction

Admin and User guide for Condeco Workspaces This guide is for the ‘Workspaces’ version of Condeco, released in April 2021. If your organization has not yet upgraded to this latest version, click here to open the original guide for ‘Rooms’ and…

Closing resources

Administrator functions » Closing resources

Personal space and Meeting space resources can be closed individually, or en masse by closing a Location, Floor, or Zone. *When a Location, Floor, or Zone is closed, individual workspaces (resources) situated in those areas, cannot be opened…

Install and configure

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Install and configure

Condeco Outlook add-in for Smart Calendar Before you start Check the Prerequisites and Compatibility before installing the Condeco Outlook add-in. Condeco Outlook add-in for Production environments Install the Condeco Outlook add-in from MS Outlook (for Mac or…

Enabling/disabling QR codes

Administrator functions » QR codes » Enabling/disabling QR codes

To use QR code scanning for check-in, you must first enable the QR code function for your Condeco configuration and then enable QR codes for each resource. How to enable the QR code function for your organization To view QR codes for your resources, the option must…

Exchange Sync

Exchange Sync

Introduction to Exchange Sync Condeco Exchange Sync for Microsoft 365 allows you to link and synchronize room calendars in Exchange with meeting spaces in Condeco. Exchange Sync monitors and automatically synchronizes any bookings made, edited, or deleted,…

Smart Calendar

Smart Calendar

Contents Language support Technical details FAQ – features and functions Setup and onboarding Video equipment integration About Smart Calendar The Condeco Smart Calendar and Add-in provide an integrated and seamless room booking experience for Microsoft…

Closing and opening a Location or Floor

Administrator functions » Closing resources » Closing and opening a Location or Floor

You can close an entire Location or individual Floor(s) in a location. How to close a Location or Floor How to open a Location or Floor How to close a Location or Floor Navigate to Application Setup > Location. If prompted, select the Country and Region,…

Return to Office features

Return to Office features

*Return to Office features are available for Condeco Cloud only In July 2020 we launched our Return to Office release for Condeco. We developed a host of new features to help you return to the office and adapt to a new normal of social distancing in the workplace,…

Vendors

Vendors

About Vendors and Vendor contacts A Vendor is a group or company supplying items or services and is assigned to one or more locations in your organization. A Vendor Contact is a user who monitors the Vendor dashboard and provides the service. Your organization…

Deleting a booking

Personal spaces » Deleting a booking

Personal spaces Bookings can be deleted from the Today page, the Personal spaces home page, the Your bookings page, and the Booking grid for personal spaces. *Deleting bookings associated with multiple dates If you booked a personal space for multiple dates in one…

Proximity-based check-in

Administrator functions » Proximity-based check-in

Proximity-based check-in enables users to automatically check in to a personal space booking when their mobile device enters the geofenced area of the workplace. You can enable proximity-based check-in for an entire location by saving the longitude and latitude of…

Check in a user

Administrator functions » Managing bookings » Check in a user

Administrators can check-in on behalf of users from the booking grid for personal spaces. When a booking is within the check-in period defined for the group, a tick is displayed on the booking. !Administrators cannot check-in on behalf of users if self-certification…

Prerequisites, accounts and access

Exchange Sync » Prerequisites, accounts and access

Exchange Sync Contents Microsoft 365 Administration Token Administration Condeco Administration Prerequisites for Exchange Sync The following is required for Exchange Sync. Condeco 3.4.5 or later Hosted by Condeco. …

Prerequisites

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Prerequisites

Condeco Outlook add-in for Smart Calendar Prerequisites Condeco Cloud with Smart Calendar. (View requirements for Smart Calendar here). An active Condeco user account with an email address matching the email address of the user’s Microsoft Outlook mailbox. A…

Subscribing to Condeco

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Install and configure » Subscribing to Condeco

Condeco Outlook add-in for Smart Calendar When the Condeco Outlook add-in is started for the first time you must subscribe to Condeco and allow access to your calendar. How to subscribe to Condeco Start the Condeco Outlook add-in. (See Outlook for Mac or Windows…

Prerequisites and compatibility

Smart Calendar » Technical details » Prerequisites and compatibility

Smart Calendar Prerequisites for Smart Calendar Condeco Cloud. Evergreen release plan only. Microsoft Azure subscription Microsoft 365 subscription User calendar read and write access through Microsoft Graph API. See Data access and security for more…

Delegates

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Using the Condeco Outlook add-in for Smart Calendar » Delegates

Condeco Outlook add-in for Smart Calendar Creating bookings as a delegate When delegate permissions are applied in MS Outlook, delegates can make bookings for others in the normal way, and find a meeting space using the Condeco Outlook add-in. The delegate creates…

Self-healing

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Using the Condeco Outlook add-in for Smart Calendar » Self-healing

Condeco Outlook add-in for Smart Calendar Self-healing when moving appointments in the Outlook calendar When an existing appointment is moved to a new time slot in an Outlook calendar, Condeco attempts to keep the originally booked meeting space, however, if the…

Group Admin Features

Administrator functions » Group Admin Features

Contents Find bookings for meeting spaces Admin functions from the booking grid for meeting spaces Visitor Management Inactivity Message About Group Admin Features We recommend Group Administrators review the following: Condeco is configured to match your…

Smart recurrences

MS Outlook integrations » Condeco Outlook add-in for Smart Calendar » Using the Condeco Outlook add-in for Smart Calendar » Smart recurrences

Condeco Outlook add-in for Smart Calendar When searching for a meeting space for a recurring appointment, the Condeco Outlook add-in lists meeting spaces available on the first date (or next future date*) in the series. Once a meeting space is selected, it is booked…

Delegates

MS Outlook integrations » Condeco Outlook add-in for Exchange Sync » Using the Condeco Outlook add-in for Exchange Sync » Delegates

Condeco Outlook add-in for Exchange Sync Creating bookings as a delegate When delegate permissions are applied in MS Outlook, delegates can make bookings for others in the normal way, and find a meeting space using the Condeco Outlook add-in. The delegate creates…