Book for someone else

Personal spaces

You can book a personal space for a colleague or someone outside your organization, using the web app. Click here to learn how to book a personal space for yourself.

• How to book a personal space for a colleague
• How to book a personal space for a visitor

How to book a personal space for a colleague

*The option to book for someone else is not displayed? The availability of the option to book for others depends on your organization’s configuration.

1. From either the Booking Grid or the Book a personal space booking form, tick Book for someone else.
   

2. The fields are intentionally greyed out. Click [Search] to the right of First name to open the User Lookup pop-up window.
   

3. User Lookup: Enter your colleague’s last and/or first name in the relevant box (A) and click Search (B). Select your colleague’s name from the results list (C) and click Select (D).
   

4. The User Lookup window closes and your colleague’s name is displayed on the booking form. Click Search to search for an available personal space.

*View all your bookings and the bookings you have made for others on the Your bookings.

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How to book a personal space for a visitor

1. From either the Booking Grid or the Book a personal space booking form, tick Book for someone else.
   

2. Tick Is external and enter the person’s details in the fields above.
   

*‘Is external’ not displayed? The option to book a personal space for an external visitor depends on your organization’s configuration.

3. If required, you can tick the option to be notified by phone or email when the person arrives

To learn how to check-in a personal space booking for an external guest visit Check-in and Release.

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