Personal spaces


You can book a personal space for a colleague or someone outside your organization, using the web app.

How to book a personal space for a colleague

  1. From either the Booking Grid or the Book a personal space booking form, tick Book for someone else.
  1. The fields are intentionally greyed out. Click [Search] to the right of First name to open the User Lookup pop-up window.
  1. User Lookup: Enter your colleague’s last and/or first name in the relevant box (A) and click Search (B). Select your colleague’s name from the results list (C) and click Select (D).
  1. The User Lookup window closes and your colleague’s name is displayed on the booking form. Click Search to search for an available personal space.

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How to book a personal space for a visitor

  1. From either the Booking Grid or the Book a personal space booking form, tick Book for someone else.
  1. Tick Is external and enter the person’s details in the fields above.
  1. If required, tick to be notified by phone or email when the person arrives

To learn how to check-in a personal space booking for an external guest visit Check-in and Release.

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