Click the Attendees tab to enter the attendee details for the meeting. The number of rows displayed match the number of attendees set on the General tab. To add more rows, click Add another attendee.
Type: Click the drop-down list to set if the attendee is Internal or a visitor from outside your organization (External).
External visitors: Select External for visitors who are from outside your organization. When you have typed the last name of the attendee a popup will invite you to add the attendee as a new contact (Create new entry.) When saved, any future bookings the contact will appear when you start to type their name.
Internal attendees: Use Internal for attendees inside your organization. Start typing their name into the First and/or Last name field to select a name from your organization’s directory.
Email on arrival: If checked the Requestor/Host is sent an email when the visitor has arrived. (This is a configurable option).
Directions email: Sends an email with directions to the Visitor.
Visitor notes: Click Notes to add information about the visitor for the reception staff.