Condeco Admin and User Guide
Rooms & Desks
Workspaces
Rooms & Desks
Table of Contents
Condeco Admin and User Guide
Rooms & Desks
Condeco Admin and User Guide — Workspaces
Condeco Admin and User Guide — Rooms & Desks
Introduction
Language support
Return to Office
Recommended global settings
Space and capacity planning
Closing and opening desks
Closing and opening meeting rooms
Zone administration
Reduce meeting room capacity
Occupancy Planning
Booking Allowances
Team Assignment
Restricted groups
Mandate remote working or remove restrictions
Arrival times and proximity-based check-in
Self-certification
Cleaning workflow and cleaning vendors
Creating and editing Vendors
Assigning vendors to desks
Vendor Dashboard
Cleaning audit
Creating ad-hoc cleaning tasks
Contact tracing
Configuring adjacent desks
Mandatory attendee details
Contact tracing report
Notify contacts
User guide for Return to Office on the web
Today page
Self-certification
View working status
Privacy options for desk bookings
Desk booking
Find a colleague
View desk locations on a floor plan
User guide for Return to Office on a mobile device
Password reset
Today Page
Condeco Home
Your Profile
Delegates
Vendor Profile
Room Booking
Home – Quick Room Search
Your Bookings
Booking Form
General tab
Attendees
Food Services / Equipment / AV / Supplies
Rooms and Connections (Conferencing)
Booking Summary
Completing the booking
Keyboard Shortcuts
Start / End Meeting
Find a Room (Advanced Search)
Repeat bookings
Room Booking Grid
Viewing the grid
Daily views
Weekly view
Monthly view
Box and bar colours
Quick Book
Making an advanced booking
Editing your booking from the grid
Moving your booking
Copying your booking
Extending your booking
Deleting your booking
Admin functions
Swap bookings
Confirming Pending Bookings
Marking a Meeting as ‘Don’t Move’
Grid display settings
Advanced Booking Grid
Managing grids
Adding rooms to a grid
Removing rooms
Saving and renaming a grid
View menu
Advanced Settings
Making bookings
Managing bookings
Desk Booking
Booking a desk
Quick desk search
Find a Desk
Booking Grid
Desk Booking Form
Floor plan
Check-in and Release
Visitors
Visitors Home
Your Visitors
Contacts
Group Admin Features
Requests
Find Bookings
Swap bookings on the grid
Visitor Management
User Permissions
Inactivity Message
User Management
Administrators and access levels
Group Permissions
Viewing a Group
Adding and Removing users
Managing users
Creating a user
Viewing / Editing user profiles
Lock default desk location
Deleting a user
Managing bookings
Transfer bookings
Delete bookings
Global Admin Features
Update Checker
Configuring meeting reminders
Condeco Screens
How to reset your RFID PIN
Exchange Sync
About Exchange Sync
Limitations of Microsoft 365
Information retention
Language support
FAQ
Prerequisites, accounts and access
Microsoft 365 Administration
Microsoft 365 Exchange Admin Account
Microsoft 365 Service Account
Create and configure Exchange room mailboxes
Distribution Group
Token Administration
OAuth Authentication Process
Condeco Administration
Map Exchange rooms to Condeco
Control access to calendars
Test Application Access Policy
Verify impersonation changes
MS Outlook integrations
Condeco Outlook Add-in for Exchange Sync
Language support
Requirements and Limitations
Compatibility
Install and configure
Installing the add-in
Configuration and Login
Using the Condeco Outlook Add-in for Exchange Sync
Find available meeting spaces
Adding a meeting space to your appointment
Adding services
Deleting a room
Delegates
How to book a Teams meeting
How to logout of the add-in
Need help?
Condeco Outlook Com+ plug-in
Language support
Requirements
Installing the Condeco Outlook Com+ plug-in
Configuration and login
Find available meeting spaces
Selecting a meeting space
Finalising your booking
Room Grid
Cancelling a booking
Recurrence patterns and Outlook
SSO Configuration
Customer Support
Managing bookings
Deleting a user
Transfer bookings
Deleting a user
Transfer bookings
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