Condeco Outlook add-in for Exchange Sync

Initial search

Once you have logged in, you are asked to set your default location. This can be different from the default location in your Condeco web profile. Your default location is used to search for meeting spaces automatically next time you open the add-in, however, it can be changed at any time.

  1. Set your default country, region, location and floor.
  2. Choose your preferred group.
  3. Choose your preferred workspace type.
  4. Click Find meeting space.

Available meeting spaces in your preferred group are shown first. Available meeting spaces in other groups on the same floor will be listed after.

Adjusting the number of attendees manually

The results list shows meeting spaces based on the number of invitees in your Outlook appointment, including you in the total. You can adjust the number of attendees manually if this is not correct.

  1. From the results window, click Edit.
  2. Adjust the number of attendees by clicking or +.
  3. Click Done.

Changing the search defaults

  1. From the results window, click Edit.
  2. Change the country, region, location, floor, preferred group, and workspace type to your requirements.
  3. Tick Use these settings as my default if you would like these settings to be set for every search.
  4. Click Done.

Alternative times

If no suitable meeting spaces are available, the add-in can suggest alternative times.

  1. From the results window, click Alternative times.
  2. A count of how many meeting spaces are available is shown in a list of suggested times.
  3. Choose the time that suits you, click Show earlier or Show later to adjust the search period.
  4. If you Add the meeting space, the date and time of the appointment is updated automatically.

You can adjust the date and duration if necessary, just click Refresh results to update the results below.


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