Visitor Badges and Invites
Condeco's Visitor Management helps to reduce the workload of reception and the duplication of data that a conventional paper-based process would require.
The visitor log also enables Condeco users to add a visitor either as part of a meeting or independent from a room booking so Condeco can be used as a standalone visitor system. When adding a visitor, there is also a field to enter notes against that person for any special alerts such as disabled access required or a VIP visitor.
Condeco automatically sends email invitations to everyone who has been added to the attendee list in the booking. If the attendee is not yet in the personal address book of the user, Condeco will automatically add an entry so the host does not need to retype the details again the next time. Condeco will also notify the attendee of any change in the time or location of the meeting automatically thus saving time and reducing the likeliness of errors.
When a visitor arrives, reception can look up the details of the visitor and meeting as well as notify the host by email or SMS. Furthermore, on the push of a button, Condeco prints a visitors pass, displaying the name of the guest, the company they are from, whom they are visiting and, if required, even a picture taken by a web cam. Condeco helps to reduce the workload of reception and the duplication of data that a conventional paper-based process would require.
Key benefits:
- Add attendees as part of a meeting booking
- Add visitors into a booking after it has been confirmed
- Add visitors independently of a meeting
- Notes field to highlight important visitor information
- Reception and security can search for visitor details on arrival
- Date and time stamped visitor arrival
- Multiple printing of visitor passes in advance of a meeting
- Automatic notification of arrival by email or SMS to the host
- Visitor roll call
- Configure printable visitor badges