MS Outlook Integration
All the features of a world class room booking system - accessed directly from within the Microsoft Outlook application.
With the Condeco Outlook plug-in users can arrange a meeting, invite attendees, book a room, order catering and book resources in one seamless process.
MS Outlook is by far the most widely used diary system in the world with millions of people using the system to arrange meeting and invitee attendees. The addition of the Condeco room booking functionality from directly inside the application adds a different dimension to the meeting process.
The users do not require an additional login or web pages but have complete access to all the advanced booking features of Condeco directly from within their Outlook.
Currently most users have to arrange their meetings and then go to a separate system to
book a room,
catering and/or audio visual equipment, which can result in meetings being scheduled when no rooms are available. Using Condeco with its microsoft outlook integration, the user can see exactly which rooms are free as part of the meeting invite process so that the whole procedure is seamless.
To ensure that everyone is kept up to date with the meeting, Outlook will send the invitee emails while Condeco emails confirmation of the room booking directly to the meeting host and/or the meeting requestor. In addition, the service providers will still use Condeco’s integral workflow to ensure that the required services are delivered correctly.
The client services team can still maintain control of the managed rooms within the system so that the correct room utilisation is achieved. Plus the full reporting tools that are standard in Condeco are available to provide the required management information.
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