Finance & Reporting
360 degree view of event finances - including charges, deposits, invoicing and debtor management - with full audit trail and a range of management reports to better understand operational and financial factors.
Venue charges, deposits and adhoc payments
As rooms vary in terms of location, size and style, Condeco Event Management permits each room to have its own set of charges, but they can be quickly adjusted if an event organiser wants to give a special client an unplanned discount - yet, still with a full audit trail of the booking.
Deposit charges can also be added to the event booking, showing whether they have been paid or not. After the event when the billing needs to be finalised, users of Condeco’s event software can simply add any number of adhoc charges such as those for late bookings, cancellations, breakages and refunds.
Event invoicing, credit notes and debtor management
For clients already using their own invoicing tools, Condeco Event Management has a range of
financial reports to enable simple exporting of event bookings and costing information, whilst still being able to create pro-forma invoices and quotes directly from the Condeco system. For clients wanting actual invoices and credit notes generated within Condeco, the event system has a range of invoicing features. In addition, tailored invoice templates can be created in draft or final format and edited with key information such as company name, logo, payment terms and bank account details.
Flexible reporting solution
As with all modules of Condeco’s family of products, Condeco Event Management can be offered with the
Condeco Advanced Reporting solution for event venue managers wishing to gain insight into a range of operational and financial factors. The reports are quick to run, simple to use and can be viewed online or exported directly to MS Excel or PDF.
The
advanced reports are fully customisable so you can swiftly tailor them to your personal taste or even create your own set of reports from scratch, which can also be saved, making them readily available at a later stage. Examples of popular standard reports include; daily booking reports, detailed venue utilisation analysis, catering orders by room, customer booking trends, equipment hire requests and revenue analysis by time.
Finance and reporting features of Condeco Event Management:
- Editable room charges with full audit trail
- Ad hoc charges for late bookings, cancellations etc.
- Tailored invoice templates
- Draft and pro-forma invoices and quotes
- Integration to external financial systems
- Over 40 standard reports available
- View reports online or export to MS Excel or PDF
- Customise reports and save for re-use
- Create new reports using a drag’n’drop tool
Snapshot of event items with prices, excl and incl VAT, and Invoice status