Case Study: Time Inc.

Time Inc. relies on Condeco’s Meeting Room Booking Software and Touch Screens to manage the use of more than 130 meetings rooms and implemented Condeco Desk Booking Software to maximize desk usage at its new office.

Time Inc.

Headquartered in New York City, this global media company publishes more than 100 magazines and operates over 60 websites as well as other digital-only communications. In addition to its flagship, Time Magazine, its publications include such well-known titles as Fortune, Sports Illustrated, Essence, People, Food & Wine and Southern Living.

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Challenge

Time Inc. was moving its New York City headquarters from Midtown to Downtown. The new 700,000 square foot facility would include more than 130 meeting rooms. Originally, it was thought that meetings would continue to be arranged using Microsoft Outlook, but with rooms being in use nearly 100 percent of the time, there was frequent double booking or no-show issues. A more comprehensive and effective solution was sought by Time Inc.’s facilities management.

Meeting Room Booking Screens

“Our workspace solutions make the end user experience much easier and I get many fewer angry phone calls about meeting room availability, set up of space and needed services.”

Colleen Moran, Director of Operations – U.S., Time Inc.

Solution

Time Inc. reached out to Condeco to convert its meeting room management system from Outlook to Condeco’s Meeting Room Booking Software and Touch Screens.

To reduce the floor space required for desks and make more efficient use of desk space for its video group, Time Inc. chose Condeco’s Desk Booking Software. The group operates as two distinct shifts, so instead of having each employee in the group occupy his or her own desk, the Condeco software enables easy hoteling of 126 desks.

To implement these solutions, Condeco worked with Time Inc. to ensure the entire process would be quick and easy. For the meeting rooms, Condeco helped set up all data collection – phone, audio-visual, configuration and catering capabilities – for each. Condeco also programmed the screens installed on 75 of the meeting rooms.

But Condeco’s support did not end there – extensive training by Condeco’s support professionals on how to maximize benefits from the software and devices was provided.

Results

Condeco helped Time Inc. to:

  • Enable workplace efficiency solutions for more than 3,000 employees.
  • Access remote desk booking.
  • Manage more than 130 meetings rooms.
  • Improve meeting room occupancy and reduce no-shows.
  • Provide insight into workspace usage.

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