Case Study: Barclays

See how Condeco helped Barclays reduce operating costs and enable better workspace management using simple and effective solutions.

Barclays

Barclays is one of the largest financial services companies in the world. It operates in over 50 countries and employes over 127,000 people. Barclays has over 27 million customers and clients worldwide.

Challenge

Barclays identified the need to better manage workspace at their Canary Wharf Head Office. Research showed that 20% of their desk space was unused at any given time and that there were between 20% – 30% of no-shows for booked meeting rooms. This was a significant problem for Barclays with constant pressure to provide additional facilities at premium rates.

Barclays decided to introduce shared desks and better management of meeting rooms, to ensure the facilities were only allocated when staff could use them. They recognized that an integrated desk and room booking system would aid them in achieving this objective. After conducting a full review of the leading software companies in this market, Barclays chose Condeco Meeting Room and Desk Booking Software.

“The Condeco room and desk booking solution has enabled new ways of working and better use of space… we now have a more dynamic and flexible work environment.”

Workplace Consultant, Facilities Management, Barclays

Solution

Condeco’s feature-rich system provided the perfect solution to Barclays’ requirements. Being browser-based meant it could be rolled out to all Barclays’ main office sites across the UK in one go.

Condeco Desk Booking Software contains graphical floor plans for desk booking which allows staff to search by physical location, desk attributes or users. It provides the capability for groups of rooms to be managed by a dedicated Resource Booking Team. Additionally, it offers Meeting Room Touch Screens which highlights when facilities have become available due to ‘no shows’.

solution-2

solution-1

Condeco equipped each floor with an interactive kiosk in the lobby area which is integrated with the software, enabling staff to book desks on arrival.

The Condeco’s visitor management tool facilitates the processing of visitors by automatically logging their arrival at reception and preparing passes.

Finally, the application provides a range of useful MIS reports, including space utilization and cost management.

Results

Condeco helped Barclays to:

  • Increase office space usage by 20%
  • Enable all staff to book their own desks and meeting rooms with a simple, user-friendly solution
  • Significantly reduce administrative costs associated with managing these spaces

result

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